Minutes of Floodplain Management Advisory Committee Meeting

BYRON SHIRE COUNCIL

Floodplain Management Advisory Committee Meeting Minutes 20 February 2025

Minutes of the Floodplain Management Advisory Committee Meeting held on Thursday, 20 February 2025

File No: I2025/199

PRESENT:

Councillors:	Cr M Lyon	Present
Councillors:	Cr E Hauge	Present
	Cr Kay	Apologies
	Cr D Warth	Present
Staff:	Phillip Holloway (Director Infrastructure Services)	Present
	Samuel Frumpui (Manager Works)	Present
	Euan Rose (Infrastructure Planning Coordinator)	Present
	Josh Wilde (Flood and Drainage Engineer Consultant)	Present
	Heather Sills (Manager Corporate Services)	Present
	Amber Evans Crane (Corporate Planning & Improvement Officer)	Present
	Chloe Woods (Minute Taker)	Present
Invited members:	Scott Moffett (Dept of Planning and Environment)	Zoom
Community:	Duncan Dey	Present
	Matthew Lambourne	Present
	Robert Crossley	Absent
	Catherine Lane	Present

Cr Hauge (Chair) opened the meeting at 9:05am and acknowledged that the meeting was being held on Bundjalung Country.

Cr Hauge was appointed as chair of the Floodplain Management Advisory Committee.

Attendance via AUDIO-VISUAL LINK:

Steve Moffat attended via audio visual link.

Apologies:

An apology was received from Cr Delta Kay.

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Minutes from Previous Meetings

Report No. 3.1 Adoption of Minutes from Previous Meeting

File No: I2025/136

Committee Recommendation:

That the minutes of the Floodplain Risk Management Advisory Committee Meeting held on 12 July 2024 be confirmed. (Dey/Lambourne)

The recommendation was put to the vote and declared Carried.

Note: The minutes of the meeting held on 12 July 2024 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 13 February 2025.

Business Arising from Previous Minutes

There was no business arising from previous minutes.

Staff Reports - Corporate and Community Services

Report No. 4.1 Integrated Planning and Reporting

File No: I2025/128

Committee Recommendation:

That the Floodplain Risk Management Advisory Committee:

1. Notes Council’s Integrated Planning and Reporting Framework

2. Discusses at our May meeting the priorities for the 2025 – 2029 Delivery Program (Hauge/Dey)

The recommendation was put to the vote and declared carried.

Heather Sills and Amber Evans Cranes left the meeting at 9:33am and did not return.

Staff Reports - Infrastructure Services

Report No. 4.2 Byron Shire Council Flood Risk Management Plan-Update on Actions and Accomplishments - Post 2022 Flood Priorities

File No: I2025/73

Committee Recommendation:

The Floodplain Management Advisory Committee recommend:

1. That Council note and endorse the update on the 2022 Byron Shire Council Flood Mitigation Program, Attachment 2 (E2025/10640).

2. That staff create a dedicated webpage for current Floodplain Risk Management activities to keep the community well-informed.

3. Staff provide update on the Post Event Flood Planning Level review (Item 23).

4. Staff provide update on the Evacuation Assessment for Mullumbimby (Item 12).

5. The committee request that staff member Annie Lewis be present at the May meeting to discuss community engagement. (Hauge/Lane)

The recommendation was put to the vote and declared carried.

Cr Lyon left the meeting at 10:02 am and returned to the meeting at 10:04 am.

Report No. 4.3 Current Status of Flood Resilience Studies and Works

File No: I2025/74

Committee Recommendation:

1. That the Committee notes the status of the following works being undertaken by Council:

o Broken Head Road – Evacuation Route

o Belongil and Tallow flood risk management study and plan update – DCCEEW & BSC

o Byron Shire overland flow path study – DCCEEW & BSC

o Billinudgel rail bridge debris options study and implementation – DCCEEW & BSC

o South Golden Beach Levee Works – NSW Public Works

o Coogera Basin Upgrade Project – NSW Reconstruction Authority

o Byron Preferred Drainage Strategy

o NSW Severe Weather and Flood Grant AGRN1012 $2M program

o NSW Severe Weather and Flood Grant AGRN1012 $1M program

2. That the Committee notes the Council staff endorsement of the Stage 2 – Bangalow Flood Study Report – Calibration and Validation (E2025/9759).

3. That the chair considers an extraordinary meeting before the May meeting.

4. Update to be circulated to committee members regarding the easement enhancement at South Golden Beach.

5. Scope clarity from public works regarding the South Golden Beach levee.

(Lambourne/Lane)

The recommendation was put to the vote and declared carried.

Report No. 4.4 Recommended Flood Grant Applications in May 2025 subject to budget allocation

File No: I2025/102

Committee Recommendation:

The Floodplain Management Advisory Committee recommend:

1. That Council endorse funding Councils component and applying for grant funding through the NSW DCCEEW Floodplain Management Program for the following two (2) projects:

1.1 North Byron Floodplain Risk Management Study and Plan, and

1.2 Bangalow Floodplain Risk Management Study and Plan.

2. That Council undertake appropriate community engagement. (Lambourne/Warth)

The recommendation was put to the vote and declared carried.

Venue	Conference Room, Station Street, Mullumbimby
Date	Thursday, 20 February 2025
Time	9:00 AM