BYRON SHIRE COUNCIL

Ordinary Meeting

 

Publicbsc_logo_150dpi_rgb ATTACHMENTS

EXCLUDED FROM THE

Ordinary Meeting AGENDA

OF 18 October 2018

 

11.  Submissions and Grants

11.1   Byron Shire Council Submissions and Grants as at 1 October 2018

Attachment 1... Byron Shire Council Submissions and Grants as at 1 October 2018....... 4       

 

13.  Staff Reports

General Manager

13.3   Byron Masterplan Guidance Group membership

Attachment 1... Charter - Byron Masterplan Guidance Group........................................... 7

13.4   LGNSW request for financial assistance in legal proceedings

Attachment 1... Letter received from Local Government NSW regarding Request for Financial Assistance for Legal Costs - Karimbala Properties v Council of the City of Sydney................................................................................................................. 15

Corporate and Community Services

13.9   Election of Deputy Mayor 2018-2019

Attachment 1... Byron Shire Council Nomination Form Deputy Mayor 2018.................. 18

Sustainable Environment and Economy

13.11 Draft Bangalow Village Plan for public exhibition

Attachment 1... draft Bangalow Village Plan - Vision and Initiatives................................. 19

Attachment 2... Communications Action Plan Bangalow Village Plan Public Exhibition 140

Attachment 3... Special Disclosure of Pecuniary Interest Annexure.............................. 142

13.12 PLANNING - Car Share Pilot Project, Byron Bay & Mullumbimby

Attachment 1... Car Share Policy.................................................................................... 144

Attachment 2... Car Share Implementation Procedure................................................... 150

Attachment 3... Car Share Bay Location Feedback as of Sept 18 2018........................ 166

Attachment 4... Car Share Bay Locations - Recommendations 18 Oct......................... 168

Attachment 6... Car Share Potential Bay Locations - LTC............................................. 171

13.13 PLANNING - Development Application 10.2018.342.1 Secondary dwelling at 5 Luan Court Byron Bay

Attachment 1... Final Plans for Approval DA342/2018................................................... 175

Attachment 2... Conditions of consent  DA342.2018.pdf................................................ 179

Attachment 3... submission received.............................................................................. 187

13.14 PLANNING - Railway Park Draft Plan of Management - Submissions Report

Attachment 1... Report on Public Hearing - Railway Park.............................................. 203

Attachment 2... Plan of Management - Railway Park, Byron Bay - Post Exhibition Version          227

Infrastructure Services

13.17 South Golden Beach Flood Pump Update

Attachment 1... South Golden Beach Flood Pump Investigation Report V5 - Jacobs - FINAL for reporting to Council................................................................................ 250

13.18 Hinterland Way and Brunswick Valley Way/Tweed Valley Way Maintenance Funding

Attachment 1... Signed Byron Handover letter (Ballina Bypass) - Skinners Creek to Bangalow Interchange 11444RG 09112016 (A15059313) PDF............................ 283

13.19 Tyagarah Clothes Optional Declaration - Results of the enhanced stakeholder safety initiatives of Res 17-499 and Res 17715.

Attachment 1... Res 17-715 Clothes Optional Signage at Tyagarah Beach Council December 2017............................................................................................................... 286

Attachment 2... Res 18-165 Clothes Optional Signage at Tyagarah Beach Council March 2018  287

Attachment 6... NSW Police Submission Tyagarah Clothes Option Beach................... 288

13.20 Enactment of Council Policy 4.17 for Mafeking Road - Resident Contributions

Attachment 1... Letters from residents 4/9/18 re. sealing of Mafeking Road PDF......... 293

13.21 Naming unnamed Track off Brunswick Street Billinudgel for addressing purposes

Attachment 1... Email Trail MMoore and Tracey O'Donnell re road naming track Billinudgel        297

Attachment 2... Advertising with Byron Shire News for the Notification of Road Name Proposal of O'Donnells Lane after Charlie O'Donnell who passed away 1989 16 August 2018 PDF........................................................................................................ 300

13.22 BRRC Masterplan Stage 2 Works - funding allocation

Attachment 1... BRRC Masterplan Stage 2 Works_Pavement Plan.............................. 301

13.23 Belongil Catchment Drainage Investigation - Update

Attachment 1... Capacity Assessment of the Belongil Creek Drainage System Report No 16722b_ByronSTP_AlternativeFlowPath_BSC_opt............................. 302           

14.  Reports of Committees  

Corporate and Community Services

14.1   Report of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on 13 September 2018

Attachment 1... Minutes of the Arakwal (MoU) Advisory Committee meeting held on 13 September 2018....................................................................................................... 451

Sustainable Environment and Economy

14.2   Report of the Sustainability and Emissions Reduction Advisory Committee Meeting held on 30 August 2018

Attachment 1... Minutes 30/08/2018 Sustainability and Emissions Reduction Advisory Committee............................................................................................................... 456

14.3   Report of the Heritage Panel Meeting held on 30 August 2018

Attachment 1... Minutes Heritage Panel 30 August 2018............................................... 460

Infrastructure Services

14.4   Report of the Water, Waste and Sewer Advisory Committee Meeting held on 13 September 2018

Attachment 1... Minutes 13/09/2018 Water, Waste and Sewer Advisory Committee.... 464

14.5   Report of the Local Traffic Committee Meeting held on 18 September 2018

Attachment 1... LOCAL TRAFFIC COMMITTEE E-mail from Police advising support for LTC recommendations September 18 LTC - PDF VERSION..................... 469

14.6   Report of the Byron Shire Floodplain Risk Management Committee Meeting held on 13 September 2018

Attachment 1... Minutes 13/09/2018 Byron Shire Floodplain Risk Management Committee         471       

   


BYRON SHIRE COUNCIL

Submissions and Grants                                                                                                             11.1 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator

 


BYRON SHIRE COUNCIL

Staff Reports - General Manager                                                                13.3 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - General Manager                                                                13.4 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator

 


BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services                               13.9 - Attachment 1

PDF Creator

 


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.11 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.11 - Attachment 1

PDF Creator


 

PDF Creator


 


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.11 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.11 - Attachment 2

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.11 - Attachment 3

Local Government (General) Regulation 2005


Schedule 3A     Form of special disclosure of pecuniary interest

(Clause 195A)

Section 451 of the Local Government Act 1993

Form of Special Disclosure of Pecuniary Interest

1   The particulars of this form are to be written in block letters or typed.

2   If any space is insufficient in this form for all the particulars required to complete it, an appendix is to be attached for that purpose which is properly identified and signed by you.

Important information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993. The special disclosure must relate to a pecuniary interest that arises only because of an interest of the councillor in the councillor’s principal place of residence or an interest of another person (whose interests are relevant under section 443 of the Act) in that person’s principal place of residence. You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Civil and Administrative Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

Special disclosure of pecuniary interests

by ____________________________________________________________________________________

          [full name of councillor]


in the matter of __________________________________________________________________________

                   [insert name of environmental planning instrument]


which is to be considered at a meeting of the

 

______________________________________________________________________________________

[name of council or council committee (as the case requires)]


Report No. __________ to be held on the  _________________ day of ________________________ 201 

 

 

Pecuniary interest

Address of land in which councillor or an  associated person, company or body has a proprietary interest (the identified land)1

 

 

 

 

 

 

 

Relationship of identified land to councillor

[Tick or cross one box.]

Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

Associated person of councillor has interest in the land.

Associated company or body of councillor has interest in the land.

Matter giving rise to pecuniary interest

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land)2

[Tick or cross one box]

The identified land.

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor

[Insert one of the following:

“Appreciable financial gain” or

“Appreciable financial loss”]

 

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest.]

 

 

_____________________________

Councillor’s signature

 

_____________________________

Date

 

 

(This form is to be retained by the Council’s general manager and included in full in the minutes of the meeting.)

 

 

1    Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative 4 or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

      Section 442 of the Local Government Act 1993 provides that a "pecuniary interest" is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

2    A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest-see section 448 (g) (ii) of the Local Government Act 1993 .

3    "Relative" is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.12 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.12 - Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.12 - Attachment 3

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.12 - Attachment 4

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.12 - Attachment 6

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.13 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.13 - Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.13 - Attachment 3

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.13 - Attachment 3

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.13 - Attachment 3

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.13 - Attachment 3

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

 

PDF Creator


 

 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.14 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.14 - Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                                 13.14 - Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                       13.14 - Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.17 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.17 - Attachment 1

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.17 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.17 - Attachment 1

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.17 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.17 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.17 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.17 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.18 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.19 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.19 - Attachment 2

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.19 - Attachment 6

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.20 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.21 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.21 - Attachment 2

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.22 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                            13.23 - Attachment 1

PDF Creator


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                 13.23 - Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator  


BYRON SHIRE COUNCIL

Reports of Committees - Corporate and Community Services              14.1 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Arakwal Memorandum of Understanding Advisory Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 13 September 2018

Time

9.300am

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Corporate and Community Services              14.1 - Attachment 1

 

Minutes of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on Thursday, 13 September 2018

File No: I2018/1944

 

PRESENT:   Cr S Ndiaye, Cr C Coorey, Cr S Richardson

 

Staff:   James Brickley (Acting Director Corporate and Community Services)

            Belle Arnold (Aboriginal Projects Officer)

            Jessica Huxley (Environmental Consultant – Report 4.1)

            James Flockton (Drainage and Flood Engineer – Report 4.6)

            Lisa Brennan (Minute Taker)

 

Community:    Sharon Sloane (General Manager, Arakwal Corporation)

                        Jennifer King Jnr

 

Cr Ndiaye (Chair) opened the meeting at 9.29am and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

There was an apology from Cassandra Kelly.

 

Declarations of Interest – Pecuniary and Non-Pecuniary

 

There were no declarations of interest.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Arakwal Memorandum of Understanding Advisory Committee Meeting held on 31 May 2018 be confirmed.                                                                                                           (King/Ndiaye)

 

The recommendation was put to the vote and declared carried.

 

Note: The minutes of the meeting held on 31 May 2018 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 21 June 2018.

 

Business Arising from Previous Minutes

 

There was no business arising from previous minutes.

 

Procedural Motion

Committee Recommendation:

That the Committee change the order of business to deal with Report 4.6 first on the Agenda.

(Ndiaye/King)

The recommendation was put to the vote and declared carried.

 


 

 

 

Staff Report - Infrastructure Services

Report No. 4.6             Ironbark Avenue - Drainage Investigation

File No:                        I2018/1663

 

Committee Recommendation:

1.       That the Arakwal Corporation proceed to obtain relevant approvals for the proposed drainage solution and engage a suitable contractor to complete the works, and acknowledge their commitment as stated in 5.2.1 of the Arakwal Memorandum of Understanding.

 

2.       That a funding source be identified within Council’s 30 September Quarterly Budget Review for Council’s consideration.

 

3.       That a review of parking design be included as part of this process.          (Richardson/Ndiaye)

 

The recommendation was put to the vote and declared carried.

 

 

Staff Reports - Corporate and Community Services

Report No. 4.1             Environmental Protection and Improvement Works at the Sandhills Estate

File No:                        I2018/1665

 

Committee Recommendation:

1.       That the Arakwal Memorandum of Understanding Advisory Committee:

 

a)    Note the progress of this project and provide any feedback to Council.

 

b)    Provide feedback on the Sandhills Estate Environmental Protection and Improvement Plan.

 

2.       That Council establish a partnership protocol with the Arakwal Corporation for works within the Sandhills Estate and facilitate a stakeholder engagement process for the broader Sandhills project.

 

3.       That the Environmental Protection and Improvement Project Plan (E2018/76687) be presented to the Arakwal Corporation Board by Council staff.                                                          (Ndiaye/King)

 

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.2             Australia Day 2019

File No:                        I2018/1570

 

Committee Recommendation:

1.       That input provided by the Arakwal MoU Committee informs the planning and delivery of Council’s Australia Day 2019 activities.

 

2.       That, in the event the date of the official Council celebrations change, that it be recognised that it is a Council decision, not one by the Arakwal Corporation.

 

3.       That Council continue to support the Byron Reconciliation Group Survival Day events.

(Roberts/Richardson)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.3             Byron Shire Council and Bundjalung of Byron Bay Aboriginal Corporation (Arakwal) Memorandum of Understanding intended Review

File No:                        I2018/1668

 

Committee Recommendation:

That the Arakwal MoU Advisory Committee note the intended review and evaluation of the Arakwal MoU and provide preliminary feedback for the process.                                                            (Ndiaye/Coorey)

 

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.4             Byron Aboriginal Services Coalition - Bagwa Bugalma - Update

File No:                        I2018/1670

 

This item was not discussed.

 

 

 

Report No. 4.5             Byron Shire Aboriginal Cultural Heritage Steering Committee

File No:                        I2018/1667

 

This item was not discussed.

 

 

 

OTHER BUSINESS

5.1     Ti Tree Lake

 

There was discussion about a request for keys to access Ti Tree Lake.

 

Committee Recommendation:

That Council continue to uphold their commitment to maintaining the Ti Tree Lake area as stated in the Arakwal Memorandum of Understanding.                                                                           (Richardson/Ndiaye)

 

The recommendation was put to the vote and declared carried.

 

 


 

 

No. 5.4         Request for additional resources

File No:        F1619

 

Committee Recommendation:

That Council investigate possible funding opportunities for additional resources at Council to support indigenous cultural matters.                                                                                                            (Ndiaye/Coorey)

The recommendation was put to the vote and declared carried.

 

 

The meeting concluded at 11.25am.

 

 

The remaining items, listed below, will be referred to the next meeting of the Arakwal MoU Advisory Committee to be held on 1 November 2018.

 

Report No. 4.4            Byron Aboriginal Services Coalition – Bagwa Bugalma – Update

Report No. 4.5            Byron Shire Aboriginal Cultural Heritage Steering Committee

Other Business 5.2     Byron Bay Town Centre Masterplan

Other Business 5.3     OEH Mapping

  


BYRON SHIRE COUNCIL

Reports of Committees - Sustainable Environment and Economy        14.2 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Sustainability and Emissions Reduction Advisory Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 30 August 2018

Time

11.30am

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Sustainable Environment and Economy        14.2 - Attachment 1

 

Minutes of the Sustainability and Emissions Reduction Advisory Committee Meeting held on Thursday, 30 August 2018

File No: I2018/1944

 

PRESENT:   Cr S Richardson, Cr S Ndiaye

 

Staff:            Shannon Burt (Director Sustainable Environment & Economy)

                     Sharyn French (Manager Environmental and Economic Planning)

                     Tania Crosbie

                     Coral Latella

                     Dan Harper

                     Peter Rees

                     Lloyd Isaacson

                     Phil Holloway

 

Community:                                                                                        Chris Sanderson

                     John Taberner (ZEB representative)

 

 

Guests:         Seav Pitman (COREM)

 

 

Cr S Richardson (Chair) opened the meeting at 11.40am and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

Luke McConnell, Anthony Pangallo, Ella Goninan, Dave Rawlins (COREM), Cr M Lyon

 

Declarations of Interest – Pecuniary and Non-Pecuniary

 

There were no declarations of interest.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Sustainability and Emissions Reduction Advisory Committee Meeting held on 28 June 2018 be confirmed.

(Richardson/Sanderson)

The recommendation was put to the vote and declared carried.

 

 

Business Arising from Previous Minutes

 

There was no business arising from previous minutes.

 

 

 

 

 

 

 

Staff Reports - Sustainable Environment and Economy

Report No. 4.1             SERAC Key Project Updates

File No:                        I2018/1347

 

Committee Recommendation:

That the Sustainability and Emissions Reduction Advisory Committee note the report.

 

(Richardson/Ndiaye)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.2             Minutes of 28 June 2018 meeting - Sustainability and Emissions Reduction Advisory Committee

File No:                        I2018/1559

 

Committee Recommendation:

That the Sustainability and Emissions Reduction Advisory Committee note the minutes of 28 June meeting which were reported to 2 August Council meeting.

 

(Richardson/Ndiaye)

The recommendation was put to the vote and declared carried.

 

 

 

There being no further business the meeting concluded at 1.30pm.

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Sustainable Environment and Economy        14.3 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Heritage Panel Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 30 August 2018

Time

2.00pm

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Sustainable Environment and Economy        14.3 - Attachment 1

 

Minutes of the Heritage Panel Meeting held on Thursday, 30 August 2018

File No: I2018/1944

 

PRESENT:   Cr B Cameron, Cr A Hunter, Cr J Martin, Cr J Hackett

Staff:   Noreen Scott (Minute Taker)

            Chris Larkin (Manager Sustainable Development)

            Nancy Tarlao ( Planner)

 

Members:       Chris Cooney (Mullumbimby/Brunswick Valley Historical Society)
Don Osborne (Bangalow Historical Society)

                        Robyn Wright

                       

 

Cr Cameron  (Chair) opened the meeting at 2:00pm  and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

Joe Vescio, Robert Sampimon (Byron Historical Society), Shannon Burt (Director Sustainable Environment and Economy).

 

Declarations of Interest – Pecuniary and Non-Pecuniary

 

There were no declarations of interest.

 

Adoption of Minutes from Previous Meetings

 

Recommendation:

That the minutes of the Heritage Panel Meeting held on 3 July 2018 be confirmed.

 

 

Note: The minutes of the meeting held on [3 July,2018] were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on [23 August,2018]. (this note is only required if relevant ie a Panel meeting does not necessarily need to be reported to Council.)

 

Business Arising from Previous Minutes

 

There was no business arising from previous minutes.

 

 

Staff Reports - Sustainable Environment and Economy

Report No. 4.1             Report on heritage study funding options (Res 18-295)

File No:                        I2018/1152

 

Committee Recommendation:

1.   That the Heritage Panel notes the report on heritage study funding options.

2.   That staff apply for heritage grants as appropriate for the following  projects:

a.   Review of the Byron Development Control Plan 2014 Heritage Controls; and

b.   Review of the Byron Community Based Heritage Study including a consideration of rural landscapes.

3.   Staff to investigate the potential to use a page similar to the Clarence Valley Council Conversations website to provide background information on any future heritage study review if Council’s existing communications tools do not achieve the same.

 

 

(Wright/Cooney)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.2             Local Heritage Places Grants 2018/19

File No:                        I2018/1551

 

Committee Recommendation:

That the Heritage Panel notes the presentation based on assessment under the Office of Environment and Heritage criteria on Local Heritage Places Grants 2018-19 and endorses the funding recommendations made by the Heritage Advisor and staff as presented to the meeting as follows:

 

a.   The top 3 grant applications receive $2000 and next 6 grant applications receive $1000.

b.   Staff to prepare a media release highlighting successful applicants including pictures of the respective heritage buildings (add to E-news for promotional purposes).

 

(Wright/Hunter)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.3             Report on Heritage Promotion (Res 18-295)

File No:                        I2018/1555

 

Committee Recommendation:

That the Heritage Panel notes the update report on Heritage Promotion in the Shire and requests the Heritage Advisor and staff to action the following:

 

1.       Planned information sessions with real estate and design consultants in the near future, staff to consider holding the meetings in Byron Bay.

2.       An article in E News to explain heritage guidelines in plain English, provide information on businesses with heritage displays.  Staff to approach business owners for interest in being in the E News.

3.       Staff to investigate the use of heritage banners for promotional purposes.

4.       Staff to prepare a letter thanking Essential Energy for the Power Station tour and their maintenance schedule.

5.       Staff to continue to promote heritage with land owners of heritage items in Byron Shire.

 

(Martin/Osborne)

The recommendation was put to the vote and declared carried.

 

 

 

There being no further business the meeting concluded at 4.00pm.

 

  


BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services                                  14.4 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Water, Waste and Sewer Advisory Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 13 September 2018

Time

11.30am

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services                                  14.4 - Attachment 1

 

Minutes of the Water, Waste and Sewer Advisory Committee Meeting held on Thursday, 13 September 2018

File No: I2018/1719

 

PRESENT:   Cr Richardson, Cr C Coorey, Cr M Lyon and Cr S Ndiaye

 

Staff:   Phillip Holloway (Director Infrastructure Services)

            Peter Rees (Managers Utilities)

            James Flockton (Drainage & Flood Engineer)

            Jason Stanley (System Planning Officer)

            Dominika Tomanek (Minute Taker)

 

Community: Col Draper, Duncan Dey, Mark Tidswell, Ben Fawcett and David Fligelman

 

Visitor: Damion Cavanagh, BMT WBM

 

 

Cr Ndiaye (Chair) opened the meeting at 11:34 am and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

Madeleine Green, Mary Gardner

 

Declarations of Interest – Pecuniary and Non-Pecuniary

 

There were no declarations of interest.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Water, Waste and Sewer Advisory Committee Meeting held on 31 May 2018 be confirmed.

(Richardson/Dey)

The recommendation was put to the vote and declared carried.

 

 

Note: The minutes of the meeting held on 31 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 21 June 2018

 

Business Arising from Previous Minutes

 

There was no business arising from previous minutes.

 

 

 

 

 

 

 

 

 

 

Staff Reports - Infrastructure Services

Note:

That the Committee change the order of business to deal with Reports 4.1, 4.6, 4.4, 4.2, 4.3 and 4.5, next on the Agenda.

 

Report No. 4.1             Water Sensitive Urban Design Strategy

File No:                        I2018/956

 

Committee Recommendation:

1.       That the committee note the report and commend Council for undertaking this initiative.

 

2.       That staff circulate questions from the presentation and Committee provide feedback within 2 weeks.

 

3.       That the committee will have a workshop to discuss questions in the end of October 2018 .

(Ndiaye/Lyon)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.2             Telecommunications Installations on Reservoirs

File No:                        I2018/1159

 

Committee Recommendation:

That Council welcome the study to our shire.

 

(Dey/Fligelman)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.3             Rous Regional Water Supply Agreement Liaison Committee Meeting 28 August 2018 Agenda and Business papers

File No:                        I2018/1298

 

Committee Recommendation:

That Council circulate the business papers for the Rous Regional Water Supply Agreement Liaison Committee to members of the WWSC when received.

(Dey/Lyon)

The recommendation was put to the vote and declared carried.

 

 

 

Report No. 4.4             Mullumbimby Inflow and Infiltration update

File No:                        I2018/1660

 

Committee Recommendation:

That Council move ahead with the Inflow and Infiltration project as originally conceived for a small cluster of properties in Mullumbimby to quantify the benefit of a pressure sewer system and ensure that the results of the trial are not confounded by other activities.

(Dey/Coorey)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.5             Nutrient Loading in the Belongil

File No:                        I2018/1704

 

Committee Recommendation:

1.       That Council note that consent conditions in clause 11 of the approval  under Council Resolution 02-1329 have been exceeded for short periods during the past 15 months.

 

2.       That Council determine a new methodology to calculate nutrient discharge into the Belongil to satisfy both Council Resolution 02-1329 and the Recycled Water Management Strategy 2017-27

 

3.       That Council consider measures for overcoming these exceedances.

(Dey/Coorey)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.6             Items for the Committee Requested by Mark Tidswell

File No:                        I2018/1715

 

Committee Recommendation:

That Council note the Committee discussed the item on 13 September 2018 in relation to flooding at Melaleuca Drive and a Notice of Motion is on the Agenda for the next scheduled Council Meeting on 20 September 2018.

(Dey/Ndiaye)

The recommendation was put to the vote and declared carried.

     

Cr Richardson left the meeting at 12:35 PM.

 

 

There being no further business the meeting concluded at 1:32 pm.

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services                                  14.5 - Attachment 1

PDF Creator


 

PDF Creator


BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services                                  14.6 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Byron Shire Floodplain Risk Management Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 13 September 2018

Time

2.00pm

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services                                  14.6 - Attachment 1

 

Minutes of the Byron Shire Floodplain Risk Management Committee Meeting held on Thursday, 13 September 2018

File No: I2018/1944

 

PRESENT:   Cr M Lyon  and Cr J Hackett

 

Staff:   James Flockton (Flood and Drainage Engineer)

            Evan Elford (Acting Manager Works

            Dominika Tomanek (Minute Taker)

 

Invited Members:   Peter Mair (SES) and Martin Rose (Environment and Heritage)

 

Community:           Robyn Bolden, Rebecca Brewin, Steve Keefe, Duncan Dey and Matthew Lambourne

 

Visitors:                  Mark Sommers (State Emergency Service NSW), Ella Harrison, Katrina Smith and Daniel Morgan (MWA Water)

 

 

Cr Lyon  (Chair) opened the meeting at 2:03 pm and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

Cr A Hunter

Phil Holloway (Director Infrastructure Services)

Toong Chin (Environment and Heritage)

Susan Skyvington

Andrew Page (Cape Byron Marine Park)

 

Declarations of Interest – Pecuniary and Non-Pecuniary

 

There were no declarations of interest.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Byron Shire Floodplain Risk Management Committee Meeting held on 14 June 2018 be confirmed.

(Dey/Lambourne)

The recommendation was put to the vote and declared carried.

 

 

Note: The minutes of the meeting held on 14 June 2018 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 2 August 2018.

 

Business Arising from Previous Minutes

 

There was no business arising from previous minutes.

 

 

 

 

 

Staff Reports - Infrastructure Services

Report No. 4.1             North Byron Floodplain Risk Management Study and Plan

File No:                        I2018/1443

 

Committee Recommendation:

1.       That Council accept the calibration results for the March 2017 flood event and that the North Byron Flood Model, as adopted in 2016, is fit for the Draft Floodplain Risk Management Study tasks.

 

2.       That Council note the results of the community survey and look forward to seeing these results guide the various parts of the Draft Floodplain Risk Management Study document.

 

(Hackett/Lyon)

The recommendation was put to the vote and declared carried.

     

 

 

 

There being no further business the meeting concluded at 3:56 pm.