Notice of Meeting

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Transport and Infrastructure Advisory Committee Meeting

A Transport and Infrastructure Advisory Committee Meeting of Byron Shire Council will be held as follows:

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 15 April 2021

Time

9.00am

 

 

 

 

 

Phillip Holloway

Director/Executive Manager <Title>

I2021/585

                                                                                                                             Distributed 08/04/21

 

 


CONFLICT OF INTERESTS

What is a “Conflict of Interests” - A conflict of interests can be of two types:

Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Code of Conduct for Councillors (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in the Code of Conduct for Councillors.

Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).

Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:

·                The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or

·                The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.

N.B. “Relative”, in relation to a person means any of the following:

(a)  the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;

(b)  the spouse or de facto partners of the person or of a person referred to in paragraph (a)

No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:

·                If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or

·                Just because the person is a member of, or is employed by, the Council.

·                Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.

Disclosure and participation in meetings

·                A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.

·                The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:

(a)     at any time during which the matter is being considered or discussed by the Council or Committee, or

(b)     at any time during which the Council or Committee is voting on any question in relation to  the matter.

No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.

Non-pecuniary Interests - Must be disclosed in meetings.

There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with.  Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:

·                It may be appropriate that no action be taken where the potential for conflict is minimal.  However, Councillors should consider providing an explanation of why they consider a conflict does not exist.

·                Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa).  Care needs to be taken when exercising this option.

·                Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)

·                Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as of the provisions in the Code of Conduct (particularly if you have a significant non-pecuniary interest)

RECORDING OF VOTING ON PLANNING MATTERS

Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters

(1)  In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:

(a)  including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but

(b)  not including the making of an order under that Act.

(2)  The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.

(3)  For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.

(4)  Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.

(5)  This section extends to a meeting that is closed to the public.


BYRON SHIRE COUNCIL

BUSINESS OF MEETING

 

1.    Apologies

2.    Declarations of Interest – Pecuniary and Non-Pecuniary

3.    Adoption of Minutes from Previous Meetings

3.1       Adoption of Minutes from Previous Meeting............................................................. 5

 

4.    Staff Reports

Infrastructure Services

4.1       Road Safety Campaign.............................................................................................. 13

4.2       Update on roads, reseals, reconstructions, maintenance requirements, and budgetary situation......................................................................................................................... 21

4.3       Kolora Way Shared Path Update.............................................................................. 37

4.4       Membership change to TIAC constitution............................................................... 50

4.5       PAMP and Bike Plan Evaluation Processes.......................................................... 60

4.6       Movement and Place Brief (Draft)............................................................................. 90

4.7       Tourism Signage Policy........................................................................................... 119     

 

 


BYRON SHIRE COUNCIL

Adoption of Minutes from Previous Meetings                                                    3.1

Adoption of Minutes from Previous Meetings

 

Report No. 3.1 Adoption of Minutes from Previous Meeting  

Directorate:                Infrastructure Services

Report Author:                   Dominika Tomanek, Executive Assistant Infrastructure Services

File No:                       I2021/557

 

  

 

RECOMMENDATION:

That the minutes of the Transport and Infrastructure Advisory Committee Meeting held on 28 January 2021 be confirmed.

 

 

Attachments:

 

1        Minutes 28/01/2021 Transport and Infrastructure Advisory Committee, I2021/116 , page 8  

 


 

Report

 

The attachment to this report provides the minutes of the Transport and Infrastructure Advisory Committee Meeting of 28 January 2021 . 

 

Report to Council

 

The minutes were reported to Council on 25 February 2021

Comments

 

In accordance with the Committee Recommendations, Council resolved the following:

 

21-028

Resolved that Council adopts the following Committee Recommendation:

Report No. 4.1 Byron to Suffolk Cycleway - Browning St Roundabout Bypass Connection

File No: I2021/18

Committee Recommendation 4.1.1

That Council endorses the attached plan (Attachment 1 - E2020/97761) for the On-Road Cycleway Connection at Bangalow/Browning/Tennyson Roundabout pavement marking and signage to be installed.

 

21-029

Resolved that Council adopts the following Committee Recommendations:

Report No. 4.2 Signage Policy Update

File No: I2021/81

Committee Recommendation 4.2.1

1.      That Council notes the progress undertaken to update Council’s Tourist, Street Name, Community Facility and Service Signs (Policy 07/102) in accordance with resolution 18-465 and developing a wildlife signage strategy.

2.      That the Transport and Infrastructure Advisory Committee is provided with scoping documentation outlining the signage policy review as soon as possible prior to a workshop to be held in March 2021.

 

21-030

Resolved that Council adopts the following Committee Recommendation:

Regular Item on the TIAC Agenda

Committee Recommendation 4.3.1

That the Transport and Infrastructure Advisory Committee receives an update on roads, reseals, reconstructions, maintenance requirements, and budgetary situation as a regular item on future Agendas.

 

21-031

Resolved that Council adopts the following Committee Recommendation:

Kolora Way Update

Committee Recommendation 4.4.1

That the Transport and Infrastructure Advisory Committee receives a further report on bikeway options at the next meeting.

 


BYRON SHIRE COUNCIL

Adoption of Minutes from Previous Meetings                                             3.1 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.1

Staff Reports - Infrastructure Services

 

Report No. 4.1        Road Safety Campaign

Directorate:                         Infrastructure Services

Report Author:                   Andrew Pearce, Traffic Engineer

File No:                                 I2021/218

Summary:

The purpose of this report is to provide TIAC with an update on Council Resolution 20-405 which resolved the following:

1.   That TIAC recommend that signage be incorporated as part of the Coolamon Scenic Drive Project be accessed for road safety signage.

 

2.   That Council seek approval to incorporate Road Safety signage /other measures within future Road Safety Upgrade projects.

 

3.   The report be brought to next TIAC meeting focusing on road safety concerns and potential funding opportunities and that advice from TIAC members be sought regarding messaging and location for signs.

 

4.   That Council consider an allocation of funds from Risk Management Reserve to address other areas not covered by Coolamon Scenic Drive Project.

 

5.   That Council continue to liaise with TfNSW with regard to creating a Road Safety Officer position and planning road safety programs for the shire.

 

6.   That Council continue developing a funding model for a Road Safety Officer.

  

 

 

RECOMMENDATION:

That

1.      That Council continues to pursue funding opportunities to target road safety and to embed road safety principles in all transport related projects.

 

 


 

RESOLUTION ITEM 1

Staff have spoken with TfNSW to install additional road safety signage as part of the Coolamon Scenic Drive grant funded project.  The additional signage aims to promote greater road safety for active transport road users.

TfNSW supported this request and additional Cycling safety signage will be installed when works crews return to construct additional retaining walls in stage 3 works.

 

RESOLUTION ITEM 2

Staff have reviewed the guidelines associated with Safer Roads projects and associated Road Safety Audits and can confirm consideration must be given to all road users and all modes of transport.

This enables staff to continue submitting requests to install road safety signage relevant to all road users as part of Safer Roads grants.

The following provides select examples of Road Safety Measures already undertaken by Staff as part of road transport projects.

 

Broken Head Road Cycleway

The southern section of the Broken Head Road cycle way constructed in late 2020, was TfNSW grant funded.  After a Safety in Design review staff sought approval to include guide posts to provide greater separation between cars and bikes / pedestrians.

While these guide posts are not required by the national guidelines the project engineer considered their installation would provide a significant improvement to bike safety. After reviewing all the options shown in Figures 1-4, the yellow kerb separator with guide posts in Figure 4 were adopted and were installed at key on-road locations where separation was a concern.

 Figure 1                          Figure 2

 Figure 3                  Figure 4

Skinners Shoot Road & Grays Lane

The project engineer considered increased speeding a potential risk to active transport road users once the road surfaces were improved as a result he contacted TfNSW and requested a speed zone review for both roads.  As a result, TfNSW approved a reduction in the Speed Zone and recommended signage modification to reinforce a more traffic calmed environment.

RESOLUTION ITEM 3

The following paragraphs are designed to facilitate discussion and advice from TIAC members through providing some helpful background information.

Infrastructure Services have embedded within their Safety in Design template the requirement to assess Road Safety for all road users and recommended solutions, such as signage or other measures.  The Safety in Design template is used during the project design phase to identify early on any safety concerns and solutions relevant to the project.

Staff are also preparing a Road Access and Safety Principle policy (Refer Res 20-741) to embed road safety across all Council departments, for all road users, and within all private and public transport related projects.

Council receives numerous requests each week relating to a wide range of concerns. A review of concerns submitted to Council suggests the following areas have a higher level of frequency:

•        Parking & Traffic congestion:

o Byron Bay Pay Parking scheme matters

o Sunrise Blvd, parking on verges

o Arts & Industrial Estate

o Bangalow Rd – parking & Cycleway conflict

o Bangalow Rd - parking congestion in side streets

o North Head Road

o Broken Head

o Suffolk Park – especially Clifford St

•        Bus Stops

•        Speeding

o Key locations: New Brighton Rd, Patterson St, Sunrise Blvd, Orana Road

o Speed humps are most common requests.

•        Pedestrian / Cyclist Safety

o Footpath requests -  new and upgraded

o More active transport networks

o Zebra crossings

•        Road Closures & Maintenance works

 

Funding Opportunities & Resources

The primary resource for state government road safety campaigns and funding information is the Centre for Road Safety - https://roadsafety.transport.nsw.gov.au/

As part of the Centre for Road Safety there are specific grants, such as:

•        Country Passenger Transport Infrastructure Grants Scheme (CPTIGS)

o Applied for a grant August 2019

o Awarded $2,200 in November 2020

•        Local Government Road Safety Program

o Previously used this grant to do Little Blue Dinosaur Campaign

o In discussions with TfNSW to do a Speed Radar Sign campaign

o Grants up to $10,000

•        Safer Roads Program

o Bangalow Road (Bangalow to Broken Head Rd)

o Coolamon Scenic Drive

•        NSW Walking and Cycling (Active Transport) Program

o Balemo Drive Shared Path

o Road Safety Officer funding

 

Road Safety Campaigns

Staff submitted a business case for the purchase of several Speed Radar Signs to be included in the 2021/22 budget.  In the mean time, staff have been in discussion with TfNSW to see if TfNSW can support the purchase of one sign and begin a safety campaign targeting speed this financial year, given speeding is the most frequent complaint.

Research undertaken as part of trial wildlife signage found Speed Radar Signs are widely considered the most effective method to reduce speed in key locations. This approach is also considered significantly more cost effective than constructing speed humps at approximately $30,000 per speed hump and will enable staff to focus on multiple locations throughout the year.

As an alternative to Radar signs Council may consider the use of VMS boards. However, Council would need to purchase these and vandalism / theft is a significant concern in rural locations.

Trial Signage

Staff approached TfNSW to trial new road safety signage such as the following:

 

This signage matches a recently introduced road rule that requires all cars to give 1m clearance to on-road cyclists in urban environments and 1.5m clearance in rural locations.

The signage also matches a campaign run by the Centre for Road Safety called ‘Go Together’ where they promote this road rule through an education campaign. Staff also noticed this signage being used across Queensland and Tasmania.

TfNSW did not support the use of this sign and requested we use standard TfNSW signage. Due to concern around ensuring the signage requirement meets the posted speed for the road.

 

RESOLUTION ITEM 5 – 6

Given the volume of public enquiries regarding road safety related matters and the increasing emphasis to embed road safety for all road users across all transport projects. The most effective means to ensure this happens is employ a Road Safety Officer.

This position is funded 50/50 with TfNSW for 4 years and provides a full time staff member to embed road safety across Byron Shire Council works.

Staff have been progressing the development of a funding model for the role and liaising with TfNSW.  Funding is being sought as part of the 2021/22 budget process.

Key issues

The funding of a Road Safety Officer is an ongoing key issue, along with sufficient Council funding to implement Road Safety actions.

Options

Continue to seek grant and Council funding in this area.

Next steps

Continue to seek grant and Council funding in this area.

Develop and Council adopt the proposed RASP’s Policy

Strategic Considerations

Community Strategic Plan and Operational Plan

While there is no specific OP action connected to the work outlined in this report the following OP action is related.

It is recommended adding another line item under DP Action Level 1.3.1.

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.6

Provide stormwater infrastructure to manage flood mitigation, social and environmental outcomes

1.1.5.3

Seek and apply for grants that deliver new or upgraded road network works

 

Recent Resolutions

·        Resolution 20-741

Council Resolved that:

1)   Adopts the following Road Access and Safety Principles (RASPs) for the Byron Shire road network:

a)   All users and modes of transport have an equal right of safe access to and movement on the road network.

b)   Road safety audits must consider the access and safety of all road users, modes of transport and services delivered within the road reserve such as bus stops and waste collection.

c)   Road renewals, upgrades and maintenance must demonstrate that works have considered all road users, modes of transport and services delivered in the road reserve and ensure fair funding for all users and modes and any inability to provide such delivery must be justified.

d)   New roads must include safe access infrastructure for cyclists, pedestrians and services delivered in the road reserve and ensure fair funding for all users and modes

 

2)   Embeds the Road Access and Safety Principles (RASPs) actions into the Operational/Delivery Plan at the next quarterly review:

a)   Adapt Asset Management policy, capital works and maintenance planning procedures so that the RASP’s are able to be applied to all new road related projects from July 2021.

b)   Update road related infrastructure, movement, access and safety policies to be able to apply RASP’s by June 2021.

c)   Identify and update relevant DCP chapters to include RASPs by December 2021.

d)   Receives a report at the April Ordinary Meeting 2021 to:

 

 

3)   Report on progress

a)   identify any conflicting issues and how they may be reconciled.

b)   identify a pathway and timetable to complete implementation of all necessary actions.

Legal/Statutory/Policy Considerations

N/A

Financial Considerations

Budget allocations associated with adopting a Road Safety Officer are still under review as part of the 2021/22 Council budget process

Consultation and Engagement

N/A


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.2

Report No. 4.2        Update on roads, reseals, reconstructions, maintenance requirements, and budgetary situation

Directorate:                         Infrastructure Services

Report Author:                   Joshua Provis, Road and Bridge Engineer

File No:                                 I2021/219

Summary:

At the February Council meeting Council resolved the following:

21-030

Resolved that Council adopts the following Committee Recommendation:

Regular Item on the TIAC Agenda

Committee Recommendation 4.3.1

That the Transport and Infrastructure Advisory Committee receives an update on roads, reseals, reconstructions, maintenance requirements, and budgetary situation as a regular item on future Agendas.                                                                                                           ter)

The following report will provide a status update on the asphalt overlay, bitumen reseal, road reconstruction (including bridges), maintenance, and gravel road projects which have either been completed in the 2020/2021, or are planned to commence in the 2020/2021 financial year.

  

 

 

RECOMMENDATION:

That the Committee note the report.

 

 

 


 

Report

Road Asphalt Overlay Program

The asphalt overlay program is funded annually by Council funding sources such as SRV and Revenue and is currently being further supplement by the ECG overlay and heavy patching programs.

Road

Locality

Date Completed

Length

Cost

Ewingsdale Road

Ewingsdale

29/06/2020

1700

$704,518

Byron St, Short St & Teven St

Brunswick Heads

16/07/2020

745.5

$173,782

Nana St, Mullumbimbi St, Balun St, Shapcott Lane, Ring Ln, Galleon St & Nelson St

Brunswick Heads

15/07/2020

222.5

$61,110

Fingal Street

Brunswick Heads

13/07/2020

220

$38,764

Booyun St & Slessor Ln

Brunswick Heads

14/07/2020

320

$75,944

Balemo Drive

Ocean Shores

18/09/2020

1580

$379,797

Yengarie Way

Ocean Shores

25/09/2020

130

$39,300

Rajah Rd

Ocean Shores

9/10/2020

830

$231,684

Orana Rd & Warrambool Rd

Ocean Shores

23/09/2020

50

$133,207

Mullumbimbi St & South Beach Rd

Ocean Shores

13/10/2020

200

$94,784

Broken Head Rd, Bangalow Rd, Arakwal Ct & Wollumbin St

Byron Bay

5/11/2020

1468

$350,080

Somerset St

Byron Bay

25/02/2021

150

$78,323

Wordsworth St

Byron Bay

25/02/2021

20

TBC

Butter Lane

Byron Bay

25/02/2021

10

TBC

Skinners Shoot Rd

Byron Bay

3/03/2021

193

$63,475

Burns St

Byron Bay

8/03/2021

TBC

TBC

Milton St

Byron Bay

Planned

TBC

TBC

Palm Ave

Mullumbimby

Planned

TBC

TBC

Manns Rd

Mullumbimby

Planned

TBC

TBC

 

Road Reseal Program

The reseal (spray seal) program is funded annually by Council funding sources such as SRV and Revenue, and is currently being further supplemented by the ECG reseal program.

Road

Locality

Date Completed

Length

Cost

Glasgow St

Suffolk Park

1/06/2020

178

$7,643

Armstrong St

Suffolk Park

1/06/2020

636

$21,471

Brandon St

Suffolk Park

1/06/2020

634

$18,609

Fingal St

Brunswick Heads

2/06/2020

225

$7,833

Bower St

Brunswick Heads

2/06/2020

136

$6,656

Booyun St

Brunswick Heads

2/06/2020

120

$9,080

Coopers Creek Rd

Upper Coopers Creek

19/08/2020

325

$12,069

Coopers Creek Rd

Upper Coopers Creek

19/08/2020

459

$16,620

Coopers Creek Rd

Upper Coopers Creek

19/08/2020

1,056

$39,222

Coopers Creek Rd

Upper Coopers Creek

19/08/2020

145

$5,248

Blackbean Rd

Wilsons Creek

23/10/2020

30

$5,484

 

Road Reconstruction Program

The road reconstruction program is funded by various Council sources and grants such as SRV, Revenue, Reserves, ECG, Safer Roads Program, Bridges Renewal Program, Fixing Local Roads, Fixing Country Roads, Roads to Recovery and other TfNSW grant programs.

Projects are progressing well with any budgetary issues reported and actioned through the quarterly budget review process.

Road

Locality

Date Completed

Length

Cost

Binna Burra Rd

Binna Burra

26/11/2020

3,270

$362,329

Pearces Rd

Booyong

6/11/2020

740

$103,782

Booyong Rd

Booyong

6/11/2020

5,110

$490,893

Bangalow Road Pacific HIghway to Tinderbox Rd

Talofa

23/12/2020

900

$1,557,100

Repentance Creek Rd Bridge

Goonengerry

31/10/2021

75

$528,400

Byron Creek Bridge

Talofa

30/11/2021

105

$2,354,449

South Arm Bridge

Brunswick Heads

15/10/2021

75

$1,727,318

Main Arm Rd Causeway #7 Replacement

Main Arm

18/12/2021

18

$403,700

Main Arm Rd Causeway #12 Replacement

Main Arm

19/03/2021

18

$272,900

Main Arm Rd Causeway #14 Replacement

Main Arm

19/03/2021

18

$286,800

Seven Mile Beach Rd

Broken Head

Under Construction

760

$350,000

Coolamon Scenic Dr Safer Roads Program

Coorabel

Under Construction

16500

$1,900,000

Bangalow Rd Safer Roads Program

Bangalow

Under Construction

8000

$2,400,000

Grays Lane

Tyagarah

Planned

900

$868,576

Minion Falls Rd

Minion Falls

Planned

700

$518,860

Myocum Rd Safer Roads Program and pavement renewals

Ewingsdale

Planned

11000

$4,700,000

Skinners Shoot Rd

Skinners Shoot

Planned

300

$510,000

 Rifle Range Rd

Bangalow

Planned

300

$1,289,000

Tennyson St

Byron Bay

Planned

170

$970,000

Coopers Shoot Rd

Coopers Shoot

Planned

3650

$450,000

Mullumbimby Reconstruction Projects

Mullumbimby

Planned

TBC

 TBC

 

Gravel Road Program

This financial year Council has received funding for all gravel road activities under natural disaster funding arrangements; therefore no costs are shown in the table below.

Road

Locality

Completed

Booyong Rd

Booyong

Completed

Upper Coopers Creek Rd

Upper Coopers Creek

Completed

Tickles Rd

Upper Coopers Creek

Completed

Brunswick Heads Sports Field

Brunswick Heads

Completed

Englishes Rd

Upper Coopers Creek

Completed

Rosewood Rd

Federal

Completed

St Helena Rd

McLeods Shoot

Completed

Piccadilly Hill Rd

Coopers Shoot

Completed

Coopers Lane West

Main Arm

Completed

Shirley Lane

Byron Bay

Completed

Manfred St

Belongil

Completed

Coopers Shoot Rd

Coopers Shoot

Completed

Grays Lane

Tyagarah

Completed

Dingo Lane

Myocum

Completed

Wilson Creek Rd

Wilsons Creek

Completed

Burnetts Rd

Nashua

Completed

Scarrabelottis Rd

Nashua

Completed

Seven Mile Beach Rd

Seven Mile Beach

Completed

Jones Rd

Yelgun

Completed

North Head Rd Car Park

New Brighton

Completed

Willows Rd

Billinudgel

Completed

Wilfred St

Billinudgel

Completed

Blindmouth Rd

Main Arm

Completed

South Beach Lane

Brunswick Heads

Completed

Waltons Rd

Federal

Completed

The Esplanade

New Brighton

Completed

Lawlers Lane

Bangalow

Completed

Scarbelottis Rd

Nashua

Completed

Taylors Rd

Nashua

Completed

Taylors Rd

Nashua

Completed

Charltons Rd

Federal

Completed

Seven Mile Beach Rd

Seven Mile Beach

Completed

Coral Ave

Mullumbimby

Completed

Clays Rd

Mullumbimby

Completed

Lomandra Lane

Mullumbimby

Completed

Kennedys Lane

Ewingsdale

Completed

St Helena Rd

McLeods Shoot

Completed

Byron Creek Rd

Coopers Shoot

Completed

Tims Lane

Broken Head

Completed

Kings Rd

Federal

Completed

Saddle Rd

Brunswick Heads

Completed

Koonyum Range Rd

Wilsons Creek

Completed

Huonbrook Rd

Huonbrook

Completed

Wanganui Rd

Wanganui

Completed

McPhails Rd

Wanganui

Completed

Dingo Lane

Myocum

Under construction

St Helena Rd

Ewingsdale

Under construction

Middle Pocket Rd

Middle Pocket

Under construction

North Head Rd

New Brighton

Planned

Riversea Lane

New Brighton

Planned

Cooks Rd

Nashua

Planned

Synotts Lane

Ocean Shores

Planned

Friday Hut Rd

Binna Burra

Planned

Tennyson St

Byron Bay

Planned

McGregor St

Suffolk Park

Planned

Shirley Lane

Byron Bay

Planned

Cedarvale Rd

Bangalow

Planned

Coopers Lane

Main Arm

Planned

Grays Lane

Tyagarah

Planned

 

Road Maintenance Program

The maintenance budget is $3,080,500 this financial year which equates to a spend of approximately $257,000 per month.  `Therefore with a remaining budget of $640,357 as at the end of March, the budget is tracking well for the remainder of the financial year.

This year the maintenance budget (and gravel road program) has been heavily subsidised by the natural disaster claim, however it is noted that without this the maintenance budget is considered to be too low to manage maintenance across the network, considering the current road reconstruction and renewal backlog and the maintenance issues this creates.. 

Maintenance Item

Budget

Available Funds

Rural - Drainage Maintenance Planned

$314,200

$138,414

Rural - Drainage Maintenance Unplanned

                   - 

-$556

Urban Roads - Drainage Maintenance

$314,200

$137,858

Urban Roads - Patching

$375,100

$121,104

Sealed Rural - Patching

$591,000

$173,402

Bitumen Operations

$966,100

$294,505

Sealed Rural - Vegetation Control By Hand

$5,400

$5,401

Sealed Rural - Vegetation Control

$5,000

$4,896

Unsealed Rural - Vegetation Control

$2,900

$2,900

Vegetation Control Other

$13,300

$13,197

Sealed Rural - Roadside Tree Maintenance

$161,000

-$46,550

Unsealed Rural - Roadside Tree Maintenance

$14,400

$11,972

Urban Roads - Roadside Tree Maintenance

$175,400

-$34,578

Urban Roads - Shoulder Grading

                   - 

-$58,037

Urban Roads - Laneway Grading

$23,200

$23,200

Sealed Rural - Shoulder Grading

$100,000

-$22,192

Unsealed Rural - Maintenance Grading

$373,500

$29,468

Local Roads - Grading

$496,700

-$27,561

Urban Roads - Street Sweeper - Early

$260,000

$33,412

Urban Roads - Street Sweeper -Normal

$60,000

$48,779

Street Sweeping

$320,000

$82,191

Urban Roads - Mowing With Slashing 

                   - 

-$22,196

Sealed Rural - Mowing With Slashing

$220,000

$129,452

Local Roads - Side Arm Slasher Hire

$175,000

-$1,446

Unsealed Rural - Slashing

$10,800

$8,647

Local Roads - Mowing

$405,800

$114,456

Timber Bridges - Maintenance

$43,400

$32,675

Concrete Bridges - Maintenance

$6,200

-$8,885

Helen Street Footbridge - Annual Maintenance 

$5,300

$5,300

Bridge Maintenance - Other

$54,900

$29,090

Paving - Maintenance 

$77,900

$77,102

Footpaths - Maintenance

$77,900

$77,102

Regulatory & Warning Signs

$181,100

$25,813

Guide Signs

$29,200

$27,292

Sign Maintenance

$210,300

$53,105

Urban Roads - Heavy Patching

$53,400

$48,635

Urban Roads - Guardrail Repairs

$10,800

$10,800

Urban Roads - Line Marking

$15,000

$6,993

Urban Roads - Other Road Items

$20,000

-$2,090

Urban Roads – Kerb and Gutter Maintenance

$6,600

-$188

Urban Roads - Roadside Waste Removal

$21,400

$21,400

Urban Roads - Cycleways Maintenance

                   - 

-$52,485

 Sealed Rural - Heavy Patching

$20,000

$19,408

Sealed Rural - Guidepost Repairs

$4,000

-$33

 Sealed Rural - Guardrail Repairs

$20,400

$5,716

 Sealed Rural - Line Marking

$8,000

$5,141

 Sealed Rural - Other Road Items

$15,100

-$39,403

 Sealed Rural - Roadside Waste Removal

$2,200

$344

 Unsealed Rural - Guidepost Repairs

$6,600

$5,601

 Unsealed Rural - Guardrail Repairs

$14,900

$14,900

 Unsealed Rural - Dead Animal Removal

$900

$900

 Unsealed Rural - Other Road Items

$5,400

$1,118

 Unsealed Rural - Roadside Waste Removal

$17,400

$17,400

 Bus Shelter Maintenance

                   - 

-$13,684

 Traffic Counts

$30,000

$10,728

 Traffic Accidents

$1,500

$1,500

 Carpark Maintenance

                   - 

-$3,651

 Flood & Storm Damage

                   - 

-$2,938

 Community Bus & Life Education Van

$10,000

$5,752

 Outdoor Payroll Adjustments

                   - 

                   - 

 Survey Investigation

$12,000

$9,169

 Banner Installations

$500

$500

 Town Clock Maintenance

                   - 

-$833

 Small Plant Annual Charges

$14,000

$3,505

 Depot Infrastructure Store Issues

                   - 

-$2,083

 Bangalow Wetland Maintenance

                   - 

-$1,154

 Permissive Occupancy Over Gordon St Car Park

                   - 

                  - 

 Salaries not allocated to Projects

$50,000

-$31,283

 Canon IPF685 A1 Printer

                    - 

-$130

 Bay Lane Data Sim Fee

                    - 

-$152

Other Expenses

$306,700

-$9,230

TOTAL

$3,080,500

$640,357

Further budget information including any changes to budgets throughout the financial year is available for any of the above projects or maintenance program through the quarterly budget review process.

 

Strategic Considerations

Community Strategic Plan and Operational Plan

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.2

Implement ongoing road planned maintenance works

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.3

Deliver heavy patching program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.4

Deliver gravel resheeting program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.5

Deliver Road Reseal Program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.6

Deliver Bridge Works Program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.9

Deliver Major Patching Program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.10

Deliver Pavement Asphalt Overlay Program

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.1

Deliver road and drainage maintenance services in line with Community Solutions Panel values (SP)

1.1.1.11

Deliver Reseal Program

 

 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.3

Report No. 4.3        Kolora Way Shared Path Update

Directorate:                         Infrastructure Services

Report Author:                   Kirk Weallans, Project Engineer

James Flockton, Infrastructure Planning Coordinator

File No:                                 I2021/220

Summary:

Council is seeking to install a new pedestrian and cyclist access path across Yelgun Creek near the Kolora Way Road Bridge on New Brighton Road, New Brighton. 

Mapped Coastal Wetland exists adjacent the proposed shared path site.  Impact on mapped coastal wetland necessitates increased project costs and planning timeframes.  As a result, it was considered beneficial to undertake an options analysis to determine whether the existing bridge could be utilised for the shared path in order to mitigate impact on coastal wetland. 

Three (3) options have been considered to provide a safe link across Yelgun Creek for pedestrians and cyclists.  The preferred staff option (Option 3) is to construct a standalone bridge and bridge approaches to facilitate a pedestrian and cyclist link across Yelgun Creek. 

Options 1 and 2 which are discussed in the body of the report would not omit the need to undertake an Environmental Impact Statement. 

Options 1 and 2 would also result in a reduced level of service for vehicles.

  

 

 

RECOMMENDATION:

That the Committee support the detailed design of Option 3 for the construction of a new shared path and pedestrian bridge to the north of the existing road bridge on Kolora Way, proceeding to shovel ready status in financial year 2021/22

Attachments:

 

1        Option 1 - Shared path on existing bridge (minimal lane narrowing), E2021/50501 , page 42  

2        Option 2 - Shared Path on existing bridge (extension of lane narrowing), E2021/50499 , page 43  

3        Option 3 - standalone bridge - J6658 Kolora Way Shared Path (RevC), E2021/50502 , page 44  

 

 

Report

Council is seeking to install a new pedestrian and cyclist access path across Yelgun Creek via the Kolora Way Bridge on New Brighton Road, New Brighton. 

Pedestrian upgrades through the installation of a shared path will provide safer access for pedestrians and cyclists across the bridge.  The proposed works will provide an important link for users of all abilities and enable safer access to nearby villages, schools and amenities. 

Mapped Coastal Wetland exists adjacent the proposed shared path site.  Impact to this wetland by the project will trigger an Environmental Impact Statement, a process which is associated with additional costs and project planning timeframes.  Therefore, it was considered beneficial to undertake an options analysis to determine whether the existing bridge could be utilised for the shared path in order to mitigate impact on coastal wetland.

Options

Three (3) options have been considered to provide a safe link across Yelgun Creek for pedestrians and cyclists.

Option 1: Utilise existing bridge

Remove existing concrete kerbing to widen shared path width to a compliant standard and reduce the available traffic lane width across the bridge and adjacent approaches to a one way priority arrangement for a minimum extent. 

Refer marked up drawing Option 1 (Attachment 1 E2021/50501).

Option 2: Utilise existing bridge:

Remove existing concrete kerbing to widen shared path width to a compliant standard and reduce the available traffic lane width across the bridge and adjacent approaches for an extended length.  This arrangement attempted to negate impact on mapped coastal wetland.  This option would also result in a priority one way traffic arrangement. 

Refer marked up drawing Option 2 (Attachment 2 E2021/50499).

Option 3: Construct a new bridge:

A concept design to construct the shared path bridge as a stand alone structure has been prepared by Planit Consulting.  The concept plan positions the new shared path adjacent the existing bridge to the north.  This option also involves removing existing concrete kerbing and widening the existing carriageway across the bridge for traffic.  The existing Kolora Way Bridge is relatively narrow in terms of todays current design standards.

Refer Attachment 3 E2021/50499.

 

Table 1 - Comparison of Shared Path Options

 

Option 1

Option 2

Option 3

Cost

Less expensive option

Design
$95,000

Construction concept estimate

$445,000

Water Main relocation  

$350,000

Estimated total project cost
$795,000

Less expensive option

Design
$95,000

Construction concept estimate

$445,000

Water Main relocation  

$350,000

Estimated total project cost
$795,000

More expensive option

Design
$100,000

Construction concept estimate
$860,000

Water Main relocation  

$350,000

Estimated total project cost
$1,310,000

Safety

Pedestrian and cyclists closer to moving traffic – less safe

 

Pedestrian and cyclists closer to moving traffic – less safe

Limited line of sight between vehicles and bridge due to extended single lane travel.

Pedestrians and cyclist have greater offset from moving traffic – more safe

Impact to traffic

One way traffic access only – carries some risk to road users

Extended one way traffic access only – carries greater risk to road users

Two way traffic maintained.  Increase in width of existing traffic lanes – safer for all road users

Environmental Impact Statement

Required

Required*

*to completely avoid mapped land would result in a non compliant travel lane which is not inline with relevant design standards.

Required

Water Main Impact

Budget likely required to relocate existing AC water main

Budget likely required to relocate existing AC water main

Budget required to relocate existing AC water main

Consultation

Recommended

The community may not support the reduced level of service with this option for vehicular traffic.

Recommended

The community may not support the reduced level of service with this option for vehicular traffic.

Recommended

Strategic Considerations

Community Strategic Plan and Operational Plan

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.3

Support, through partnership, a network of integrated sustainable transport options 

1.3.1

Ensure an integrated and accessible transport network (SP)

1.3.1.2

Delivery prioritised Pedestrian and Access Mobility Plan (PAMP) facilities

Legal/Statutory/Policy Considerations

There are a number of legislative considerations in regards to this project particularly in relation to technical and environmental considerations.  These requirements will be confirmed through the design process.


 

Financial Considerations

$100,000 has been included in the draft 2021/22 budget for Council consideration to bring this project forward to shovel ready status to take advantage of any future grant funding opportunities.

 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                               4.3 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                               4.3 - Attachment 2

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                               4.3 - Attachment 3







BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.4

Report No. 4.4        Membership change to TIAC constitution

Directorate:                         Infrastructure Services

Report Author:          Evan Elford, Manager Works

File No:                                 I2021/289

Summary:

In February 2021, council received correspondence from Katrina Ross who is a community representative on the Transport and Infrastructure Advisory Committee (TIAC).  Katrina Ross (who is currently not a voting member) wishes to nominate a proxy representative while they are on leave.

As this person’s membership is not a voting membership, there is no need for a council resolution to appoint a temporary replacement representative to the advisory committee.

However, if the committee would like to change this person’s representation to a voting member, then a council resolution is required.  The TIAC constitution outlines the process for releasing members and appointing a new member by resolution of Council.

  

 

 

RECOMMENDATION:

That TIAC approve Glenn Bailey as the temporary replacement representative member, as nominated by Katrina Ross.

Attachments:

 

1        ADVISORY COMMITTEES - TIAC Constitution -  Transport and Infrastructure Advisory Committee _2016, E2021/51456 , page 53  

 

         

Report

In February 2021, Council received correspondence from Katrina Ross, who is a community representative on the Transport and Infrastructure Advisory Committee (TIAC).  It is important to note that Ms Ross is currently not a voting member. Ms Ross wishes to nominate a proxy representative while she is on leave.

As this person’s membership is not a voting membership, there is no need for a council resolution to appoint a temporary replacement representative to the advisory committee.

However, if the committee would like to change this representation to a voting member, then a council resolution is required.

The constitution states that Council must appoint all members, which are:

•        3 councillors

•        4 community representatives

•        GM (or staff member delegate)

 The current TIAC members are:

•        Councillors: Cr Cameron, Cr Martin, Cr Richardson

•        Community representatives: Andi Maclean, David Michie, Graham Hamilton, Sapoty Brook

•        GM or Staff member delegate: Phil Holloway, Director Infrastructure Services

If Council has a preference for Social Futures to have voting rights then it may be possible to resolve to provide an upper and lower limit on the number of voting community members in the constitution.

The TIAC constitution is provided as an attachment to this report.

Strategic Considerations

Community Strategic Plan and Operational Plan

The proposed activity is linked to adequate community representation on council’s advisory committees.

Recent Resolutions

None.

Legal/Statutory/Policy Considerations

Chapter 7 of the Local Government Act (1993) specifies how councils delegate decision making powers to committees and use advisory committees to make recommendations but not decisions.

Financial Considerations

No financial implications.

Consultation and Engagement

Committees are a key element of council’s community engagement strategies.

 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                     4.4 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.5

Report No. 4.5        PAMP and Bike Plan Evaluation Processes

Directorate:                         Infrastructure Services

Report Author:                   Andrew Pearce, Traffic Engineer

File No:                                 I2021/464

Summary:

This report provides an update on the Bike Plan and PAMP progress as per Resolution 19-546 Item 3:

 

“That the three yearly network evaluations and four yearly reviews as recommended in the plans be the subject of a report to TIAC within twelve months for the purpose of making further recommendations to Council on evaluation and review processes.”

  

 

 

RECOMMENDATION:

That Council:-

1.      Note the work already done and underway to progress the PAMP and Bike Plan recommendations

2.      Continue to prioritise the competing demands of the community through prioritising PAMP and Bike Plan projects identified within village and town Master Plan documents and studies.

3.      Where possible Council seek grant funding to help accelerate the roll out of PAMP and Bike Plan projects.

4.      Continue to investigate opportunities to undertake strategic PAMP and Bike Plan projects in locations not covered by Master Plans as funding permits.

Attachments:

 

1        Byron Shire 10 Year PAMP 2019 - Pedestrian Access and Mobility Plan (Final Adopted) - Project List - 24.2017.51.1, E2021/50586 , page 67  

2        Byron Shire 10 Year Bike Plan 2019 (Final Adopted) - Project List - 24.2017.50.1, E2021/50587 , page 79  

 


 

Report

To date the following Bike and PAMP related projects have commenced design, under construction or are completed:

·    Broken Head Road Shared Path, Suffolk Park

o Data gathering and surveys commenced

·    Broken Head Rd Shared Path, Byron to Suffolk

o Completed

·    Bangalow Road Shared Path, Byron to Suffolk Park

o Completed

·    Bypass Shared Path

o Completed

·    Tennyson St Shared Path, Byron Bay

·    Design commenced and construction in 2021

·    Lighthouse Road & Brooke Drive pedestrian crossing improvements, Bryon Bay:

o Under construction

·    Sandhills Skate Park and Recreation Precinct Shared Paths

o Design this Financial Year

·    Balemo Dr Shared Path – Stage 2, Ocean Shores

o Stage 2 Under construction

o Stage 1 Completed in 2019

·    Deacon Street / Ashton Street Shared Path, Bangalow

o Design complete and construction to commence soon

·    Byron Street Shared Path, Bangalow

o Design commenced

The following projects are under investigation and / or have a grant application submitted:

·    Kolora Way Shared Path, New Brighton

·    Rifle Range Road to Station Street, Bangalow

·    Bayshore Drive Shared Path, Ewingsdale

o Footpath to be installed next financial year

·    Byron Bay Master Plan

o Green Line, Byron Bay

§ Grant application submitted

§ To connect Kendal St with Main Beach car park

o Sandhills Wetland linkages

·    Byron Bay Access and Movement Study

o To commence approximately August 2021 to provide recommended project priorities

·    Federal Master Plan

o DA submission proposing round about with connecting footpaths at Federal Dr / Binna Burra Rd Intersection

o Priority projects to be identified in master plan process

·    Lot 22 Rezone Application, Mullumbimby

o Shared Path to be rolled out as part of future development

·    Stuart St Green Spine, Mullumbimby

o To include PAMP linkages

·    Mullumbimby to Brunswick Head Cycleway

o Grant application submitted, Options study to be developed in 2021.

 

Given the scale and vision of the Bike Plan and PAMP and the size of the whole shire it sometimes feels to the public that little has been done to address access and movement for pedestrians and bikes.  However, as seen from the above projects a lot of progress has been made.

The following areas are considered as next step areas of focus:

·    Main Arm

o No projects have been undertaken in this area

·    Federal

o Pending Master Plan outcomes

·    Arts and Industrial Estate

o Given the scale of parking and traffic congestion it is considered this should be a key focus area to facilitate modal change across the A&IE.

·    Byron Bay

o Master Plan projects identified by the Movement and Place Study

o Link between Browning St East and West

§ Currently priority C but considered an important link

·    Bangalow

o Station Lane, Shared Zone

o BA018

§ 360m of new shared path along Byron Creek between Deacon Street and Charlotte Street

·    Suffolk Park

o Clifford Street

·    Mullumbimby

o Review Master Plan for priorities

o Tincogan St

o Improve links between Tuckeroo Estate and Mullumbimby (MU018 & MU031)

 

Key issues

·    Funding availability

·    project life cycle takes time

·    Project being ‘shovel ready’ in order to successfully access grant funding in the future.

 

Options

N/A

Next steps

Continue to prioritise the competing demands of the community through prioritising PAMP and Bike Plan projects identified within village and town Master Plan documents and studies.

Where possible seek grant funding to help accelerate the roll out of PAMP and Bike Plan projects.

Continue to investigate opportunities to undertake strategic PAMP and Bike Plan projects in locations not covered by Master Plans as funding permits.


 

Strategic Considerations

Community Strategic Plan and Operational Plan

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.3

Support, through partnership, a network of integrated sustainable transport options 

1.3.1

Ensure an integrated and accessible transport network (SP)

1.3.1.2

Delivery prioritised Pedestrian and Access Mobility Plan (PAMP) facilities

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.3

Support, through partnership, a network of integrated sustainable transport options 

1.3.1

Ensure an integrated and accessible transport network (SP)

1.3.1.4

Construction of the Bangalow Deacon Street share path (priority project from the Bike Plan)

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.1

Provide a road network which is safe, accessible and maintained to an acceptable level of service

1.1.5

Deliver road network new works program

1.1.5.2

Complete Suffolk Park Cycle Way - Bangalow Road

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.7

Manage traffic and parking in an efficient manner

1.6.3

Ensure new infrastructure is planned and funded to meet the needs of the current and future population (SP)

1.6.3.4

Design Mullumbimby to Pacific Hwy Cycleway Draft Design and seek grant funding, in accordance with resolution 19-611

 

Recent Resolutions

·        N/A

Legal/Statutory/Policy Considerations

N/A

Financial Considerations

All works require cost estimates and budget allocations.

Cost estimates within the PAMP and Bike Plan generally cover the actual construction works, but may not have sufficient allowance for; planning, design and project management. Some have also been found to be insufficient in the construction allowance.

Consultation and Engagement

The Place Planning Collective are being consulted with regard to future works and the design of proposed works.


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                               4.5 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                               4.5 - Attachment 2

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.6

Report No. 4.6        Movement and Place Brief (Draft)

Directorate:                         Infrastructure Services

Report Author:                   Andrew Pearce, Traffic Engineer

File No:                                 I2021/540

Summary:

The purpose of this report is to gain feedback from TIAC regarding a Draft Movement and Place Brief for the Byron Bay township.  This brief relates to resolution 20-737 and a recent meeting between TfNSW and Councillors to address Movement and Place with Byron Bay.

  

 

 

RECOMMENDATION:

That Council support the Movement and Place Brief, subject to the inclusion of relevant and appropriate TfNSW feedback that aligns with the Byron Bay Master Plan.

Attachments:

 

1        DRAFT BYRON BAY ACCESS AND MOVEMENT BRIEF, E2021/50925 , page 95  

2        Aligning movement and place 2019 06 27, E2021/50922 , page 99  

 


 

Report

The requirement to do a Movement and Place Study for the Byron Bay Township arose out of recent meetings between Councillors and TfNSW.

Historically transport corridors have been viewed as just a way to get vehicles from A to B. The Movement and Place Framework recognises that streets and transport corridors are not just about moving people and goods – they are also places for people to live, work and spend time. ‘Movement and Place’ is about getting the right mix of transport in the right locations to create places we can all enjoy.

In particular, the ‘Movement and Place Framework’ aims to balance the needs of:

• Safe and efficient movement of people and goods along key movement corridors.

• Creating vibrant places for local communities.

Figure 1: Movement and place framework: Future Transport Strategy 2056.

Even along sections of one road the road environment can transition from being more ‘place’ focused to more ‘movement’ focused. An example of this is Jonson Street once the Master Plan is rolled out. At the southern end of the Bypass Jonson Street may function more towards the ‘movement’ corridor end, while the proposed northern shared zone section proposes to function more towards the ‘place’ end.

This transition from movement to place can create tensions within the road corridor and the movement and place framework helps answer questions, such as:

·    which road users gets priority (cars or people) along each section of Jonson Street, 

·    how do we design the road corridor along the full length of Jonson St to help transition the road environment to facilitate this change in priority.

Therefore, the objective of applying the Movement and Place framework to transport corridors associated with the Byron Bay township is to help plan, design and deliver transport corridors within the Byron Bay township that meet the goals and visions outlined in the Byron Bay Master Plan.

To this end, the aim is to apply the Movement and Place framework to the Byron Bay transport network (whether rail, pedestrian, cycle or vehicle) to help plan, design and deliver a transport network that balances movement and plans with the vision of the Byron Bay Master Plan.

Accordingly, the Draft Movement and Place Brief is provided at attachement 1 for review.

At a recent meeting between TfNSW and Councillors to discuss Movement and Place it was also agreed to provide a copy of the brief to TfNSW for comment. This attached Brief has been sent to TfNSW for comment. No feedback has been received at the time this report was written.

To gain a deeper understanding of the Movement and Place framework, it is recommended viewing the following TfNSW resources:

The Aligning Movement and Place document has been attached at attachement 2 as it provides the most balanced level of introduction information.

Aligning Movement and Place – an introduction to the framework

Better Streets – a fact sheet providing a higher level overview

Practitioner’s Guide to Movement and Place – outline a recommended structure and process for applying the framework to a project

Achieving balance between ‘movement’ and ‘place’ in designing vibrant streets – this document focuses on ‘Vibrant Streets’. As seen in Figure 1 above, Vibrant Streets have particular tensions as their purposes is roughly 50% Movement and 50% Place.

Next steps

Collate TIAC and TfNSW comments into a Final brief for SPW review.

Subject to SPW review a RFQ will then be issued on Vendor Panel.

Strategic Considerations

Community Strategic Plan and Operational Plan

 

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 4:   We manage growth and change responsibly

4.1

Support the visions and aspirations of local communities through place-based planning and management

4.1.1

Develop, implement and update Place Plans that promote place-based forward planning strategies and actions

4.1.1.6

Investigate priority needs for future masterplans

Community Objective 4:   We manage growth and change responsibly

4.1

Support the visions and aspirations of local communities through place-based planning and management

4.1.1

Develop, implement and update Place Plans that promote place-based forward planning strategies and actions

4.1.1.1

Progress draft Planning Proposal and DCP chapter to amend planning controls for Byron Bay town centre (Byron Bay Town Centre Masterplan action)

Community Objective 1:  We have infrastructure, transport and services which meet our expectations

1.7

Manage traffic and parking in an efficient manner

1.6.3

Ensure new infrastructure is planned and funded to meet the needs of the current and future population (SP)

1.6.3.3

Advocate and apply for grant improve transport networks

 

Recent Resolutions

·        20-737

Legal/Statutory/Policy Considerations

N/A

Financial Considerations

As part of resolution 20-737 a funding source is to be identified and reported to Council prior to progressing the project. Discussions are still underway to confirm the funding source.

Consultation and Engagement

A copy of the Brief has been sent to TfNSW for comment.  


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                     4.6 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                     4.6 - Attachment 2

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BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                           4.7

Report No. 4.7        Tourism Signage Policy

Directorate:                         Infrastructure Services

Report Author:                   Andrew Pearce, Traffic Engineer

File No:                                 I2021/559

Summary:

This report is in response to Resolution 21-029, Item 2:

1.      That Council notes the progress undertaken to update Council’s Tourist, Street Name, Community Facility and Service Signs (Policy 07/102) in accordance with resolution 18-465 and developing a wildlife signage strategy.

2.      That the Transport and Infrastructure Advisory Committee is provided with scoping documentation outlining the signage policy review as soon as possible prior to a workshop to be held in March 2021.

Refer to Attachment 1 for the Draft revision of the Tourism, Street Name, community Facility and Service Signs Policy (07/102).

The Community Facility and Service Signs Policy is being revised by SEE

  

 

 

RECOMMENDATION:

1.      That Council support the adoption of the attached revision of the Tourist, Street Name, Community Facility and Service Signs Policy, 07/102 - (Attachment 1, E2021/51763), incorporating amendments identified by TIAC.

 

2.      That the Policy register be updated with the new policy.

Attachments:

 

1        DRAFT - Policy Review - 07_102 - Tourist Street Name Community Facility and Service Signs, E2021/51763 , page 123  

 


 

Report

The aim of this report is to present a brief summary of the relationship between the 3 different signage policies under review by different departments within Council and establish a framework for TIAC discussion.

Council currently has 3 signage policies.

1. Tourism, Street Name, Community Facility and Service Signs Policy (07/102).  Refer to Attachment 1 for the Draft revision of this policy.  This is under review by Infrastructure Services

2. Community Facility and Service Signs (Policy 07/102).  Under review by SEE.

3. Signs as Remote Supervision Policy.  This policy was revised and adopted on 18th February 2021 by Open Spaces.

In addition staff have been developing a wildlife signage trial program which is currently being rolled out across the shire as part of several IS projects.

Trial wildlife signage

Trial wildlife signage is regarded as a reasonably standard road design type signage, similar to other guidance or warning signage (i.e. curve ahead, kangaroo signage, etc).

These signs can be installed by Council as the roads authority. Installation of these signs is typically controlled by TfNSW guidelines (similar to curve warning signs and existing TfNSW wildlife signage).

Given Council has the delegated authority to install these signs as desired they are not incorporated within any of the Council policies under revision.

Tourism, Street Name, Community Facility And Service Signage Policy

Tourism, Street Name, Community Facility and Service Signage covers signage in the road reserve and related specifically to wayfinding and directions.  Frequently these signs are installed at the request of community members and require state and / or council approval.

This policy outlines the approval process for each wayfinding type sign and explains what design style signs are permitted.

DA submissions are not required for these signs but signs are typically installed at the applicants expense.

Community Facility and Service Signs Policy

The Community Facility and Service Signs Policy is being revised by SEE and typically relates to signage on private property that requires a DA submission.

It also includes community board type structures located within the road reserve but does not relate to road design or wayfinding.

Signs as Remote Supervision Policy

Signs as Remote Supervision Policy covers Park and Beach related signage and is designed to warn and inform patrons attending these location of the risks and laws associated with the area. These signs are installed by Council under Council direction.

Key issues

N/A

Options

N/A

Next steps

Update Policy Register once adopted by Council.

Strategic Considerations

Community Strategic Plan and Operational Plan

CSP Objective

L2

CSP Strategy

L3

DP Action

L4

OP Activity

Community Objective 5:  We have community led decision making which is open and inclusive

5.2

Create a culture of trust with the community by being open, genuine and transparent

5.2.3

Provide access to publicly available corporate registers

5.2.3.2

Review, update and publish Council policies online and report on the status of Council’s policy register

Recent Resolutions

·        n/a

Legal/Statutory/Policy Considerations

N/A

Financial Considerations

N/A

Consultation and Engagement

N/A


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                     4.7 - Attachment 1

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