Notice of Meeting

 

 

 

 

 

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Local Traffic Committee Meeting

 

 

A Local Traffic Committee Meeting of Byron Shire Council will be held as follows:

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Tuesday, 19 September 2017

Time

10.00am

Committee Members

Alan Eichmann – Roads and Maritime Services

Snr Constable Tony Darby – Police

Cr Basil Cameron

Tamara Smith MP

 

 

 

 

 

 

 

 

Phillp Holloway

Director Infrastructure Services                                                                                         I2017/1335

                                                                            Distributed 12/09/17 (amended 18/09/17 Reports 6.2 & 6.6)

 

 


BUSINESS OF MEETING

 

1.    Apologies

2.    Declarations of Interest – Pecuniary and Non-Pecuniary

3.    Adoption of Minutes from Previous Meetings

3.1       Local Traffic Committee Meeting held on 18 July 2017

4.    Matters Arising

5.    Outstanding Issues/Resolutions

6.    Regulatory Matters

6.1       Event Road Closures - Mullum2Bruns Paddle 2018........................................................ 3

6.2       Event Road Closures - Falls Festival 2017/18.................................................................. 6

6.3       Capital Works - Coolamon Scenic Drive (South Mullumbimby) - Regulatory Signage and Line Marking.............................................................................................................................. 6

6.4       Event Road Closures - 50th Anniversary NSW National Parks and Wildlife Service...... 6

6.5       Event Road Closures - Bangalow Christmas Eve Carnival 2017..................................... 6

6.6       Event Road Closures - Brunswick Woodchop Twilight Markets 2017............................. 6

6.7       Event Road Closures - Byron Lighthouse Run 2017........................................................ 6

6.8       Event Road Closures - Mullumbimby Music Festival 2017.............................................. 6

6.9       Event Road Closures - Chincogan Charge 2017 (out of session).................................... 6

7.    Matters for Traffic Engineering Advice

7.1       Shared Zone - Seven Mile Beach Road, Broken Head.................................................... 6

7.2       Event Road Closures - Byron Bay Triathlon 2018 (for comment only)............................ 6

8.    Development Applications

8.1       DA 10.2016.632.1 - Subdivision of One Lot into Two Lots - 103 Paterson Street, Byron Bay      6  

 


BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.1

 

 

Regulatory Matters

 

Report No. 6.1             Event Road Closures - Mullum2Bruns Paddle 2018

File No:                        I2017/1036

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from the Mullum2Bruns Paddle Committee for the Mullum2Bruns Paddle 2018 to be held Sunday 27 May 2018.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Mullum2Bruns Paddle 2018 to be held on Sunday 27 May 2018, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

As in past years the Paddle Committee is requesting permission for temporary one-way traffic of Brunswick Terrace, between Tincogan Street and Tyagarah Street in Mullumbimby, between 06:00am and 10:00am. This will allow for the registrations and start of the 2018 Mullum2Bruns Paddle to be held on Sunday 27 May 2018.

 

The turn from Tincogan Street into Brunswick Terrace will have a ‘No Right Turn’ sign and also a ‘No Left Turn’ into Brunswick Terrace when coming off the Federation Bridge into Brunswick Terrace.

 

Uniformed Marine Rescue personnel will be patrolling the homes opposite the registration area to ensure that participants are not parking in front of or across driveways, thereby minimising inconvenience to the residents.

 

Participants will be diverted along the southern part of Brunswick Terrace to the intersection of Brunswick Terrace & Tincogan Street to enable them to cross to the starting area.  The JHA traffic controllers will hold traffic crossing to the registration zone until there is spaces for them to unload their craft.

 

A letter box drop would be done 2 weeks prior to the event informing residents in the surrounding streets of the temporary one way traffic closures.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

  

 

RECOMMENDATION:

1.   That Council approve the Traffic Management Plan and Traffic Control Plans for the Mullum2Bruns Paddle 2018 to be held Sunday 27 May 2018, that includes the temporary road closure below:

 

a)     Brunswick Terrace, Mullumbimby, between Tincogan Street and Tyagarah Street (to become one-way traffic), between 06:00am and 10:00am on Sunday 27 May 2018.

 

2.   That the approval provided in Part 1 is subject to:

 

a)     separate approvals by NSW Police and RMS being obtained;

 

b)     implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation;

 

c)     that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

d)     the event be notified on Council’s webpage;

 

e)     the event organiser:

 

i)     undertake consultation with community and affected businesses including adequate response/action to any raised concerns;

 

ii)    undertake consultation with emergency services and any identified issues addressed;

 

iii)   holding $20m public liability insurance cover which is valid for the event;

 

iv)   paying Council’s Road Event Application Fee prior to the event.

 

That a debrief be held within two weeks of the event involving staff, Police (if they had incidents) and traffic controllers.

 

Attachments:

 

1        Mullum2Bruns Paddle 2018 - TMP, E2017/87501 , page 6  

2        Mullum2Bruns Paddle - TCP 1, E2017/87390 , page 6  

3        Mullum2Bruns Paddle - TCP 2, E2017/87380 , page 6  

4        Mullum2Bruns Paddle - TCP 3, E2017/87381 , page 6  

5        Mullum2Bruns Paddle - TCP 4, E2017/87382 , page 6  

6        Mullum2Bruns Paddle - TCP 5, E2017/87384 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.1 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.1 - Attachment 2

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.1 - Attachment 3

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.1 - Attachment 4

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Regulatory Matters                                                                                          6.1 - Attachment 5

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.1 - Attachment 6

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.2

 

 

Report No. 6.2             Event Road Closures - Falls Festival 2017/18

File No:                        I2017/1146

 

SUMMARY

 

Council has received an application and Traffic Control Plan (TCP) from Greg Alderson & Associates on behalf of Look Up and Live Pty Ltd for Falls Festival 2017/18 at North Byron Parklands in Yelgun, which is to be held during the New Year’s period of 2017/18.

 

The festival will be held from Sunday 31 December 2017 to Tuesday 2 January 2018. Camper bump in will commence on Saturday 30 December 2017. The camping areas close in the afternoon of Wednesday 3 January 2018.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the series of Traffic Control Plans, as relates to the Falls Festival to be held at the North Byron Parklands site Yelgun between Sunday 31 December 2017 and Tuesday 2 January 2018 inclusive, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The Falls Festival was held at North Byron Parklands for the first time during the 2013/14 New Year’s Eve period and held each year since that date. All festivals were a success from a traffic engineering perspective with no major impacts on the public roads during peak arrival periods.

 

This is the fifth year in the five-year trial period for North Byron Parklands (NBP) as an event site.

This year, approval exists for one large trial event up to 32,500 which was held in July 2017, one medium trial event (anticipated to be up to 25,000 patrons) and one small trial event (up to 15,000 patrons). Falls 2013/14 was the first medium trial event to be held at the site and was held around New Year’s 2013/14.  Falls Festival 2017/18 is the fifth medium trial event and is to be held around New Year’s 2017/18.

 

Falls Festival 2016/17 was a success from a traffic engineering perspective.  All KPI’s were observed to be complied with. As per the conditions set out in Council Resolution 16-640, an event debrief was held on 31 January 2017 to discuss Falls Festival 2016/17 (minutes attached).

 

The Traffic Management Plan (TMP) for this years event states:

 

This year, traffic controllers are proposed to be used on the public road at Gate C during the 2-lane camping departure and at Gate D for departure of vehicles from the southern carpark day parking and drop-off area’s.

 

Although not required for traffic control, a reduced speed zone on Tweed Valley Way is proposed

from approximately Yelgun Road to Jones Road. Reducing the speed limit at the site frontage will improve safety with respect to traffic leaving the site as well as traffic queued in the right turn lane on Tweed Valley Way. This reduced speed zone is continued to Jones Road similarly as was done during previous festivals for service vehicles entering and exiting Jones Road.

 

A no stopping zone is proposed on Tweed Valley Way from the Link Road to Wooyung Road as well as along Wooyung Road.

 

Similar to SITG 2017 & FFB 2016, patrons travelling along the Pacific Motorway will be encouraged to exit the Motorway at Pottsville and at Brunswick Heads to alleviate pressure on Yelgun Interchange. Experience with previous events has shown that this method is particularly effective for campers who are not as familiar with the local road network as local day patrons.

 

The Traffic Control Plan, includes a plan for Temporary Bus Bay Park Street, Brunswick Heads. The purpose of this plan is to provide a safer bus stop for the expected increase in bus patronage due to the Falls Festival.

 

It is proposed that the Park Street bus stop will also be utilised by the Falls Shuttle bus service.

 

KEY ISSUES

 

1.   Congestion caused by the event will directly affect a RMS controlled asset – Pacific Highway.

2.   Separate approval of the TMP & TCP required by the RMS Traffic Engineering Department.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, including:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Congestion caused by the event will directly affect a RMS controlled asset – Pacific Highway. Separate approval of the TMP & TCP required by the RMS Traffic Engineering Department.

 

  

 

RECOMMENDATION:

That Council approve the Traffic Management Plan, which includes Traffic Control Plans, for the Falls Festival 2017/18 to be held at the North Byron Parklands site, Yelgun Sunday 31 December 2017 to Tuesday 2 January 2018 inclusive, subject to the following conditions:

 

a)   Separate approvals by NSW Police and RMS being obtained;

 

b)   Implementation of the approved Traffic Management Plan and Traffic Control Plan by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover;

 

c)   The approved event size being sufficient (20,000 patrons) to trigger use of the south car park as per the DA Condition for its use;

 

d)   The temporary ‘No Stopping’ where applied, including on Brunswick Valley Way (between Shara Boulevard and Tweed Valley Way) and on Tweed Valley Way (between Brunswick Valley Way and the Shire boundary), is implemented prior to the event and in accordance with relevant state requirements and Australian Standards;

 

e)   A communications protocol be developed and maintained by those involved in the implementation of traffic management including monitoring and ability to implement contingency plans as and when directed;

 

f)   Monitoring of vehicle volumes that arrive and depart the festival site and on the local road network;

 

g)   The holding of an event debrief within the month following the festival which includes but not limited to Council, RMS and Police;

 

h)   The event organiser:

 

i)     advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

ii)    providing a copy of the advert for Council's web page;

 

iii)   give consideration of any submissions received;

 

iv)   informing community and businesses that are directly impacted (e.g. adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

v)    arranging for private property access and egress affected by the event;

 

vi)   liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

 

vii)  consulting with emergency services and any identified issues be addressed;

 

viii) holding $20m public liability insurance cover which is valid for the event.

 

ix)   paying of Council’s Road Event Application Fee prior to the event.

 

Attachments:

 

1        Falls Festival 2017/18 - Traffic Management Plan (TMP), E2017/86616 , page 6  

2        Falls Festival 2017/18 - Traffic Control Plan (TCP), E2017/86603 , page 6  

3        Falls Festival 2017/18 - Event & Camp Ground Plan, E2017/86606 , page 6  

4        Falls Festival 2017/18 - Event Area Plan, E2017/86607 , page 6  

5        Falls Festival 2016/17 - Debrief Notes, E2017/86597 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.2 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                                                     6.2 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.2 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                                                     6.2 - Attachment 2

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Regulatory Matters                                                                                                                     6.2 - Attachment 3

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Regulatory Matters                                                                                          6.2 - Attachment 5

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.3

 

 

Report No. 6.3             Capital Works - Coolamon Scenic Drive (South Mullumbimby) - Regulatory Signage and Line Marking

File No:                        I2017/1236

 

SUMMARY

 

A Roads and Maritime Services (RMS) funded Road Safety Evaluation (RSE) has been conducted along the 16.5km long Coolamon Scenic Drive (South of Mullumbimby) from Azalea Street to the Hinterland Way.  The RSE has identified the highest safety risk sections of the road and the regulatory signage and line marking that can be installed to reduce the risks.  These works can be carried out in stages as the funding becomes available.

 

OFFICER RECOMMENDATION

 

That Council approve the use of curve and advisory speed signs, chevron alignment markers, unidirectional hazard markers and a white double barrier line marking along Coolamon Scenic Drive from Azalea Street to Hinterland Way as required.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Community Infrastructure

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI2

Provision of essential services

Strategy

CI2.3

Provide roads and drainage infrastructure within the Shire

Measures

CI2.G

Provide road, drainage and transport infrastructure within the Shire

 

BACKGROUND

 

Coolamon Scenic Drive between Azalea Street and the Hinterland Way is approximately 16.5km long. In early 2016 the road was designated as Tourist Drive No. 28 and the rural default speed limit of 100km/hr speed limit was reduced to 80km/hr.

 

The carriageway is sealed with varying width, no kerb and gutter and limited line marking; however the road is generally in good condition.  As such, road user safety will be increased by improving the line marking and signage to better suit the 80km/hr speed limit.

 

In the 2017/18 budget Council has allocated $30,000 towards improving the highest risk sections.

 

 

KEY ISSUES

 

1.   Lack of line marking and signage, which increases the risk of incidents

2.   Anthony Stante is a very vocal resident that has campaigned Council over the past few years to install line marking and carry out a Road Safety Audit.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Estimate of $50,000 includes various new signs.

 

§ Asset Management

Estimate of $1,000 for 10 signs at $10.00 per sign/year for an expected life of 10 years. Council will need to maintain signage ongoing, including cleaning and replacement (if necessary).

 

§ Policy or Regulation

Delegated to council for authorisation in conjunction with:

-     Prescribed traffic control devices - division 1 of Part 4 (Sections 50 to 55) of the Road Transport (Safety and Traffic Management) Act, 1999.

 

§ Consultation

No consultation is required as the project will upgrade the safety of the road in stages.


 

 

§ Legal and Risk Management

Under the NSW WHS Act 2011 division 2 item  19 Primary duty of care to Council has a primary duty of care to undertaking and ensure, so far as is reasonably practicable, the health and safety of road users.

 

 

  

 

RECOMMENDATION:

That Council approve the use of curve and advisory speed signs, chevron alignment markers, unidirectional hazard markers and a white double barrier line marking along Coolamon Scenic Drive from Azalea Street to Hinterland Way as required.

 

 

 

 


BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.4

 

 

Report No. 6.4             Event Road Closures - 50th Anniversary NSW National Parks and Wildlife Service

File No:                        I2017/1244

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from the NSW National Parks and Wildlife Service (NPWS) for the 50th Anniversary of the NSW NPWS to be held Sunday, 8 October 2017.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the 50th Anniversary of the NSW NPWS to be held Sunday 8 October 2017, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

October 2017 marks the 50 year anniversary of the NSW NPWS.  To celebrate the occasion NPWS will be holding eight key events throughout the state on the 8 October 2017.  The Byron Coast Area will be hosting one of the events at the Cape Byron Lighthouse in the Cape Byron State Conservation Area.

 

The event will celebrate the history of the NSW NPWS, including five decades of conservation of NSW’s amazing natural and cultural landscapes, heritage and environment.  Above all, the aim of the celebration is to inspire everyone to love and enjoy their national parks.

 

This will be a free community event.  Some of the proposed activities are Aboriginal cultural dance, local music, school art competitions, lighthouse tours, fauna displays and Aboriginal art, as well as a variety of workshops focussing on conservation.

 

The Cape Byron Lighthouse will be closed to vehicles for the day creating a great space for visitors, performers and activities.

 

It is requested that Lighthouse Road be closed, from the intersection of Palm Valley Drive through to the Cape Byron Lighthouse, between 5:00am to 4:00pm.  During this time the NPWS will be operating two free shuttle buses between Lawson Street and the Cape Byron Lighthouse, however pedestrian traffic is promoted.  The NPWS has requested the use of the Clarkes Beach bus stop to facilitate the smooth operation of the shuttle bus service.

 

KEY ISSUES

 

1.   Traffic congestion throughout Wategos, as traffic will be detoured into Wategos at the road closure.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

  

 

RECOMMENDATION:

1.       That Council endorse the Traffic Management Plan for the 50th Anniversary of the NSW National Parks and Wildlife Service to be held on Sunday 8 October 2017 that includes:

 

a)      the temporary road closure of Lighthouse Road (between Palm Valley Drive and the Cape Byron Lighthouse) between 5:00am and 4:00pm;

 

b)      the use of the Clarkes Beach bus stop for the operation of the free shuttle bus service.

 

2.       That the approval provided in Part 1 is subject to:

 

a)      separate approvals by NSW Police and RMS being obtained;

 

b)      implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation;

 

c)      that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

d)      the event be notified on Council’s webpage;

 

e)      the event organiser:

 

i)       undertake consultation with community and affected businesses including adequate response/action to any raised concerns;

 

ii)      undertake consultation with emergency services and any identified issues addressed;

 

iii)     hold $20m public liability insurance cover which is valid for the event;

 

iv)     paying Council’s Road Event Application Fee prior to the event.

 

Attachments:

 

1        50th Anniversary of the NPWS - TCP, E2017/86932 , page 6  

2        50th Anniversary of the NPWS - TMP, E2017/86933 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.4 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.4 - Attachment 2

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.5

 

 

Report No. 6.5             Event Road Closures - Bangalow Christmas Eve Carnival 2017

File No:                        I2017/1245

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from the Bangalow Chamber of Commerce for the Bangalow Christmas Eve Carnival 2017 to be held Sunday, 24 December 2017.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Bangalow Christmas Eve Carnival to be held on Sunday 24 December 2017, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The Bangalow Christmas Eve Carnival is an annual community event with performers, food vendors and carnival rides.  It is anticipated that there will be approximately 2,000 attendees.

 

It is proposed that Byron Street will be closed between 3:30pm and 10:00pm on Sunday 24 December 2017.  There will be detours in place to allow traffic to continue to flow.  Traffic will be directed through Deacon Street, which will facilitate two-way traffic flow.

 

Parking will be available at the Bangalow Showgrounds, which will allow pedestrians to have access to the carnival without the need to cross a trafficable road.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, including:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

 

  

 

RECOMMENDATION:

1.   That Council approve the Traffic Management Plan (TMP) and Traffic Control Plan (TCP) for the Bangalow Christmas Eve Carnival 2017 to be held Sunday 24 December 2017, that includes the temporary road closure below:

 

a)   Byron Street, Bangalow between Ashton Street and Granuaille, between 3:30pm and 10:00pm.

 

2.   That the approval provided in Part 1 is subject to:

 

a)   separate approvals by NSW Police and RMS being obtained, noting that the event is on a state road or may impact the state road network;

 

b)   implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation;

 

c)   that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

d)   the event be notified on Council’s webpage;

 

e)   the event organiser:

 

i)      undertake consultation with community and affected businesses including adequate response/action to any raised concerns;

 

ii)     undertake consultation with emergency services and address any identified issues;

 

iii)    holding $20m public liability insurance cover which is valid for the event;

 

iv)    paying Council’s Road Event Application Fee prior to the event.

 

Attachments:

 

1        Bangalow Christmas Eve Carnival - TMP, E2017/87192 , page 6  

2        Bangalow Christmas Eve Carnival - TCP, E2017/87016 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.5 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                                                     6.5 - Attachment 2

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.6

 

 

Report No. 6.6             Event Road Closures - Brunswick Woodchop Twilight Markets 2017

File No:                        I2017/1246

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from the Brunswick Valley Woodchop & Entertainment Committee Inc for the Twilight Markets to be held Wednesday, 13 December 2017 and the Fireworks Night to be held Saturday, 13 January 2018.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Twilight Markets to be held on Wednesday 13 December 2017 and the Fireworks Night to be held on Saturday 13 January, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The Twilight Markets continue to be a success and bring huge crowds to Brunswick Heads. The event organisers are requesting:

 

1.   Closure of Mullumbimbi Street, between The Terrace and Park Street, as follows:

 

a)   Closure of the area bounded by the nose-in parking and centre parking bay from 7:00am until 11:00pm. This is the u-shaped provision for parking that is adjacent Banner Park in the vicinity of the children's play area.

b)   Two (2) temporary designated ‘Disability Parking’ spaces outside of the hotel during the morning. The existing two (2) spaces will be closed off.

c)   Closure of the remaining section of ‘through road’ between The Terrace and Park Street from 12:00noon until 11:00pm.

 

2.   Opening of Memorial Park for parking, as follows:

 

a)   Twilight markets - Wednesday, 13 December 2017 from 12:00noon. This will allow stallholders to get their vehicles off the street before the markets start at 3pm.

 

b)   Fireworks Night – Saturday, 13 January 2018 from 6:00pm. This will allow for people attending the carnival/housie, and through to when the fireworks take place at 9pm, to park off the streets.

 

Appropriately Accredited (JHA) staff will be requested to put out the early blockades and the temporary designated Disability Parking signs as per the TCP. Market staff will relocate the blockades at 12:00noon. Market staff will remove the road closed signs and Disability Parking and store these securely with McGregor's Amusements for collection of JHA the next day.

 

As in the past McGregor's Amusement will move their ride during the night of Tuesday 12 December 2017 and place it over the centre parking bays for erection the next afternoon. This effectively blocks off most of the area mentioned in item 1 above and the early road closure will ensure that vehicles are not parked indefinitely in that area (eg patrons of the hotel) once the premises are open for business.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, including:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

  

 

RECOMMENDATION:

1.   That the Twilight Markets to be held on Wednesday 13 December 2017, which includes the temporary road closure/s below, be endorsed between these times:

 

a)   Mullumbimbi Street Brunswick Heads, between The Terrace and Park Street on Wednesday 13 December 2017, as per the following:

 

i)          Closure of the area bounded by the nose-in parking and centre parking bay from 7:00am until 11:00pm. This is the u-shaped provision for parking that is adjacent Banner Park in the vicinity of the children's play area;

 

ii)         Two (2) temporary designated ‘Disability Parking’ spaces be created outside of the hotel during the morning, with signage to be installed by appropriately accredited persons in conjunction with the implementation of the TCP. The existing 2 spots will have been closed off;

 

iii)        Closure of the remaining section of ‘through road’ between The Terrace and Park Street from 12:00noon until 11:00pm.

 

b)   Opening of Memorial Park for parking on Wednesday, 13 December 2017 from 12:00noon to allow stallholders to get their vehicles off the street before the markets start at 3:00pm.

 

2.       That the Fireworks Night to be held on Saturday 13 January 2018, which includes the opening of Memorial Park for parking from 6:00pm be endorsed. 

 

3.       That the approval provided in Part 1 and Part 2 is subject to:

 

a)   separate approvals by NSW Police and RMS being obtained;

 

b)   implementation of the approved Traffic Management Plan and Traffic Control Plan by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover;

 

c)   the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

d)   the event be notified on Council’s web page;

 

e)   the event organiser:

 

i) informing community and businesses that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

ii) arranging for private property access and egress affected by the event;

 

iii) liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

 

iv) consulting with emergency services and any identified issues be addressed;

 

v) holding $20m public liability insurance cover which is valid for the event;

 

vi) paying of Council’s Road Event Application Fee prior to the event.

 

Attachments:

 

1        Twilight Markets & Fire Works - TMP, E2017/87031 , page 6  

2        Twilight Markets & Fire Works - TCP, E2017/87013 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.6 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.6 - Attachment 2

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.7

 

 

Report No. 6.7             Event Road Closures - Byron Lighthouse Run 2017

File No:                        I2017/1250

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from NXsports Community Foundation Ltd for the Byron Lighthouse Run 2017 to be held Sunday, 22 October 2017.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Byron Lighthouse Run 2017 to be held on Sunday 22 October 2017, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The 11th annual Byron Lighthouse Run is proposed to be held on Sunday, 22 October 2017.  It is a fun run and walk to raise money for charity.  This year the event is supporting Crackin Cancer and Mai Wuru Foundation.

 

The Byron Lighthouse Run 2017 will attract about 900 participants, plus an estimated 1000 supporters. Based on previous years, it is expected that most competitors will be coming from the Byron Shire, the Ballina Shire, the Tweed, Southeast Queensland and regional areas.

 

Proposed temporary road closures include:

 

·    Lawson Street, between Massinger Street and Lighthouse Road, between 6:30am and 10:00am;

·    Tallow Beach Road, between Lighthouse Road and Tallow Beach Car Park, between 6:30am and 10:00am;

·    Lighthouse Road, between Lawson Street and the Cape Byron Lighthouse, between 6:30am and 10:00am; and

·    Brooke Drive, between Lighthouse Road and the Pass, between 6:30am and 10:00am.

 

Traffic diversions in place during the event include:

 

·    Massinger Street (northbound), approaching Lighthouse Road, will be diverted left onto Lawson Street via traffic control; and

·    Lawson Street (eastbound), approaching Lighthouse Road, will be diverted right onto Massinger Street via traffic control.

 

In the case of a major community incident such as terrorism, the event will be put on hold until the Race Director and Police determine when the event is safe to continue.  Emergency services will maintain right of way.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

  

 

RECOMMENDATION:

1.   That the Traffic Management Plan and Traffic Control Plan/s that relate to the Byron Lighthouse Run 2017, to be held Sunday 22 October 2017, which includes the temporary road closures below, be endorsed between these times:

 

a)   Lawson Street, between Massinger Street and Lighthouse Road, between 6:30am and 10:00am;

 

b)   Tallow Beach Road, between Lighthouse Road and Tallow Beach Car Park, between 6:30am and 10:00am;

 

c)   Lighthouse Road, between Lawson Street and the Cape Byron Lighthouse, between 6:30am and 10:00am; and

 

d)   Brooke Drive, between Lighthouse Road and the Pass, between 6:30am and 10:00am.

 

2.   That the approval provided in Part 1 is subject to:

 

a)    separate approvals by NSW Police, RMS and Cape Byron Headland Trust being obtained;

 

b)    implementation of the approved Traffic Management Plan and Traffic Control Plan/s by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover; and

 

c)    The event organiser:

 

i)       advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

ii)      providing copy of the advert for Council's web page;

 

iii)     informing community and businesses that are directly impacted (e.g. adjacent to the event), including the Beach Byron Bay Café and North Coast Holiday Park Clarkes Beach, via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

iv)     arranging for private property access and egress affected by the event;

 

v)      liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

 

vi)     consulting with emergency services with any identified issues being addressed;

 

vii)    holding $20m public liability insurance cover which is valid for the event; and

 

viii)    payment of Council’s Road Event application fee prior to the event.

 

Attachments:

 

1        Byron Lighthouse Run 2017 - TMP Letter, E2017/87617 , page 6  

2        Byron Lighthouse Run 2017 - TMP (final), E2017/87616 , page 6  

3        Byron Lighthouse Run 2017 - TCP, E2017/87509 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.7 - Attachment 1

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Regulatory Matters                                                                                                                     6.7 - Attachment 1

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Regulatory Matters                                                                                          6.7 - Attachment 1

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Regulatory Matters                                                                                          6.7 - Attachment 2

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Regulatory Matters                                                                                                                     6.7 - Attachment 2

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Regulatory Matters                                                                                          6.7 - Attachment 2

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Regulatory Matters                                                                                                                     6.7 - Attachment 2

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.7 - Attachment 2

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                                                     6.7 - Attachment 3

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.8

 

 

Report No. 6.8             Event Road Closures - Mullumbimby Music Festival 2017

File No:                        I2017/1267

 

SUMMARY

 

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from Planners North for the Mullumbimby Music Festival 2017 to be held between Thursday 16 November 2017 and Monday 20 November 2017, including a Street Parade to be held on Sunday 19 November 2017.

 

OFFICER RECOMMENDATION

 

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Mullumbimby Music Festival 2017 to be held between Thursday 16 November 2017 and Monday 20 November 2017, be endorsed subject to specified conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The Mullumbimby Music Festival is in its ninth year and this will be the seventh year that the Street Parade will be conducted.  The fun musical Street Parade, with professional musicians and students, is always well attended; with no problems or safety issues have been reported in the past.  This year it is intended to march down the main street of Mullumbimby, Burringbar Street, and will be conducted in the same way as the 2016 event.

 

Following are the proposed temporary road closures for the whole event:

 

·    Dalley Street, between Tincogan Street and Burringbar Street, between 11:00am and 12:00noon on Sunday 19 November 2017 - Street Parade;

 

·    Burringbar Street, between Station Street and Dalley Street, effective between 10:45am and 11:15am on Sunday 19 November 2017 - Street Parade;

 

·    Cenotaph Lane (formerly known as Lane 7), between Dalley Street and east of the fire station driveway and Murphys Lane (formerly known as Lane 2), effective from 4:00pm Thursday 16 November 2017 through to 8am Monday 20 November 2017; and

 

·    Murphys Lane, between Cenotaph Lane and Tincogan Street, effective from 4:00pm Thursday 16 November 2017 through to 8am Monday 20 November 2017.

 

There will be use of the single event shuttle bus, “The Magic Bus” (double decker), operating between venues. A TCP will establish the management of pick-up and set down locations.

 


 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2017/18.

 

§ Asset Management

N/A

 

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

·    Advertising the impact of the event in the local newspaper and on the Council website.

·    Informing community and business that are directly impacted.

·    Liaising with bus and taxi operators.

·    Consulting with emergency services.

 

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

 

  

 

RECOMMENDATION:

1.   That the Traffic Management Plan and Traffic Control Plan/s as relates to the Mullumbimby Music Festival 2017, to be held between Thursday 16 November 2017 and Monday 20 November 2017, which includes the temporary road closures below, be endorsed between these times:

 

a)   Dalley Street, between Tincogan Street and Burringbar Street, between 11:00am and 12:00noon on Sunday 19 November 2017 - Street Parade;

 

b)   Burringbar Street, between Station Street and Dalley Street, effective between 10:45am and 11:15am on Sunday 19 November 2017 - Street Parade;

 

c)   Cenotaph Lane, between Dalley Street and east of the fire station driveway and Murphys Lane, effective from 4:00pm Thursday 16 November 2017 through to 8am Monday 20 November 2017; and

 

d)   Murphys Lane, between Cenotaph Lane and Tincogan Street, effective from 4:00pm Thursday 16 November 2017 through to 8am Monday 20 November 2017.

 

2.   That the approval provided in Part 1 is subject to:

 

a)   separate approvals by NSW Police and RMS being obtained;

 

b)   implementation of the approved Traffic Management Plan and Traffic Control Plan/s by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover;

 

c)   that each temporary bus stop, as required by the event, be established in accordance with the accredited Traffic Control Plan/s;

 

d)   the event organiser:

 

i)        advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

ii)       providing a copy of the advert for Council's web page;

 

iii)      the written concurrence of the Fire Stations on both Gordon Street and Dalley Street, be obtained and copies provided to Council;

 

iv)      informing community and businesses that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

v)       arranging for private property access and egress affected by the event;

 

vi)      liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

 

vii)     consulting with emergency services and any identified issues be addressed;

 

viii)    holding $20m public liability insurance cover which is valid for the event;

 

ix)      paying of Council’s Road Event Application Fee prior to the event.

 

Attachments:

 

1        Mullumbimby Music Festival 2017 - TMP (final), E2017/87632 , page 6  

2        Mullumbimby Music Festival 2017 - TCP, E2017/87242 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.8 - Attachment 1

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BYRON SHIRE COUNCIL

Regulatory Matters                                                                                                                     6.8 - Attachment 2

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    6.9

 

 

Report No. 6.9             Event Road Closures - Chincogan Charge 2017 (out of session)

File No:                        I2017/794

 

SUMMARY

 

Council has received an event application and Traffic Management Plan (TMP) and Traffic Control Plan (TCP) for the Chincogan Charge 2017 to be held on Saturday 16 September 2017.

 

Due the short notice of the event, the Local Traffic Committee (LTC) reviewed the TMP and TCP out of session and concurrence was gained for the temporary road closures.

 

OFFICER RECOMMENDATION

 

That Council note that the Local Traffic Committee reviewed the Traffic Management Plan and Traffic Control Plan for the Chincogan Charge 2017 out of session and concur with the event road closures.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

After out of session consideration by the Local Traffic Committee and subsequent Ordinary Council meeting, on 24 August 2017, Council resolved that:

 

Res 17-330

 

1.    That Council endorse the Chincogan Charge 2017 Traffic Management Plan to be held on Saturday 16 September 2017 that requires actions to control traffic on Mullumbimby roads between 8:00am and 5:30pm, subject to conditions at:

 

a)    Jubilee Avenue - Mullumbimby Swimming Pool to Dalley Street

b)    Dalley Street - Jubilee Avenue to Burringbar Street

c)    Burringbar Street - Dalley Street to Brunswick Terrace

d)    Brunswick Terrace - Burringbar Street to Murwillumbah Road

e)    Murwillumbah Road - Brunswick Terrace to Coolamon Scenic Drive

f)     Coolamon Scenic Drive – House 1913 to Murwillumbah Road

 

2.    That the approval provided in Part 1 is subject to:

 

a)    separate approvals by NSW Police and RMS being obtained

b)    implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation

c)    that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints

d)    the event be notified on Council’s webpage

e)    the event organiser:

i.      undertake consultation with community and affected businesses including adequate response/action to any raised concerns

ii.     undertake consultation with emergency services and any identified issues addressed

iii.    hold $20m public liability insurance cover which is valid for the event

iv.    paying Council’s Road Event Application Fee prior to the event

v.    provide a debrief of the event to the Traffic and Transport Planner within two weeks of the conclusion of the event

 

LTC OUT OF SESSION COMMENTS

 

RMS Representative

‘RMS has no objection, considering all approvals are obtained, Council is happy and current insurances are in place’.

 

Local Member Representative

‘Thank you for your email, this looks fine to me’.

 

  

 

RECOMMENDATION:

That Council note that the Local Traffic Committee reviewed the Traffic Management Plan and Traffic Control Plan for the Chincogan Charge 2017 out of session and concur with the event road closures.

 

Attachments:

 

1        Out of Session LTC Report_Event - Chincogan Charge 2017 - Road Closure - 16 September 2017, E2017/87086 , page 6  

2        Chincogan Charge 2017 - TMP, E2017/87085 , page 6  

3        Chincogan Charge 2017 - TCP, E2017/87084 , page 6  

 

 


BYRON SHIRE COUNCIL

Regulatory Matters                                                                                          6.9 - Attachment 1

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Regulatory Matters                                                                                          6.9 - Attachment 2

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Regulatory Matters                                                                                                                     6.9 - Attachment 3

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    7.1

 

 

Matters for Traffic Engineering Advice

 

Report No. 7.1             Shared Zone - Seven Mile Beach Road, Broken Head

File No:                        I2017/1079

 

SUMMARY

 

Council has received requests from local residents to introduce a shared zone within Seven Mile Beach Road, Broken Head.  Such a request will need to meet the requirements and approval of the road authority, being Roads and Maritime Services (RMS).

 

RMS provides technical direction and fact sheet outlining the criteria for the establishment of a shared zone. A 2012 RMS fact sheet states:

 

·    A Shared Zone is a road or network of roads where the road space is shared safely by vehicles and pedestrians.

·    The maximum speed limit is always 10 km/h.

·    There may be no road lines, kerb or gutter in a Shared Zone to show that pedestrians and vehicles are equal.

·    Drivers must give way to pedestrians at all times.

·    Vehicles can only stop in a Shared Zone if they obey the parking signs and park in marked bays, if they are provided.

·    Drivers travelling at a lower speed are better able to control their vehicles and safely avoid impact with other road users.

 

OFFICER RECOMMENDATION

 

1.   That the concerns of local residents and their request for a shared zone within Seven Mile Beach Road, Broken Head be noted.

2.   That Council does not support any further consideration or review into the request for a shared zone within Seven Mile Beach Road, Broken Head. 

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Community Infrastructure

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI2

Provision of essential services

Strategy

CI2.3

Provide roads and drainage infrastructure within the Shire

Measures

CI2.G

Provide road, drainage and transport infrastructure within the Shire

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BACKGROUND

 

Seven Mile Beach Road is a 4.8 km rural no through road located at Broken Head, which allows access to 31 adjacent residential land parcels.  It is predominantly unsealed except for a small sealed section in the middle near house no 248.

 

 

Following the Council receiving ongoing complaints and requests from local residents, there have been several meetings between local residents, NSW Police, National Parks & Wildlife Services and Council staff. The key issues raised were:

 

·    Illegal camping

·    Camp fires (potential for bush fires)

·    Parking

·    Speed of vehicles

·    Access for emergency services

·    Environmental damage to the nature reserve

·    Dead wildlife

·    Antisocial and inappropriate behaviour

·    Graffiti

·    Defecation in the reserve and on the roadside

·    Vandalism to public property and signage

·    Inability of other road users (cyclists, walkers and runners) to safely use the road.

 

The residents have requested that a shared zone be implemented over the full length of Seven Mile Beach Road.

 

The relevant RMS Technical Direction (Feb 2016, 2016/001) for the design and implementation of shared zones, including provision for parking, provides further detail and specific requirements, including the two categories of shared zone, either:

 

·    Category 1 – on a road related area with different colour and texture surface from surrounding roads and typically does not have kerbs; or

 

·    Category 2 – on a road which includes footpath parking and has substandard footpath widths, retains kerbs and has traffic calming devices and treatments to regulate traffic speeds to 10km/h.

 

In addition, the Technical Direction (TD) also states that shared zones may be appropriate ‘where there are comparatively high pedestrian volumes’.

 

The TD also outlines various design principles, traffic calming measures and considerations in regard to landscaping and furniture, provision for mobility and vision impaired people and parking.

 

In summary, the RMS documents indicate that shared zones are typically used in urban and built environments where pedestrian numbers are significant and their needs are to be given a greater priority than other road or road related areas.

 

Seven Mile Beach Road does not meet such requirements and would require substantial upgrading to do so. Currently most of the near 5km length of this no through road is unsealed and narrow (<5m width). There are no footpaths and as with most unsealed roads there is no constructed kerb or gutter or street lighting.

 

Parking is restricted in most sections through the enforcement of the No Stopping regulation which is signed both sides of the road. In contrast, permissible roadside parking typically is located where road width allows and occurs informally by the absence of restrictions as opposed to the provision of permissible in defined parking areas that are signed, paved and marked.

 

These existing conditions however are typical of such a rural road environment which provides access to the adjacent residential blocks.  While traffic count data is old (2003, approx. 200 vehicles per day) the number of residential blocks indicate volumes would be low most days and times whereas traffic peaks is presumed to coincide with visitor numbers (no data) for the nearby beaches.

  

Similarly, while there is no pedestrian count to quantify numbers it can be assumed however that most visitors drive to their destination along this road on at least two grounds.  Firstly, Seven Mile Beach Road is approx. 3km from its closest largest urban environment (Suffolk Park); a distance which makes the generation of high pedestrian only activity unlikely. Secondly, the number of adjacent properties is the most likely source of pedestrian only movements.  However, their low number would not be considered “comparatively high”.

 

Another factor to consider would be road safety.  However, the crash data (1 crash in last 5 years; being off-road, no injury, due to speed) does not support a shared zone; neither does the rural setting and the presumed low speed, traffic and pedestrian movements.  As such, it is most unlikely RMS approval (or even support for further investigation) would be forthcoming and therefore it is recommended that no further consideration be given to the creation of a shared zone within Seven Mile Beach Road, Broken Head.

 

KEY ISSUES

 

·    Visitors/tourists are currently breaking the law by camping overnight – safety concern, intoxicated people, rubbish & waste left, camp fires/gases stoves used near bush land.

 

·    Vehicle parked illegally – road is narrow with limited parking where road width allows, parked vehicles blocking access for emergency services.

 

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

No actions recommended that require a budget.

 

§ Asset Management

§ No actions recommended that create assets..

 

§ Policy or Regulation

R4-4 Shared Zone is not delegated to Council for authorisation.

 

§ Consultation

Consultation would be required to be undertaken.

 

§ Legal and Risk Management

By lowering the speed of vehicles and making them aware of pedestrians along Seven Mile Beach Road the consequences of a pedestrian / vehicle strike are greatly reduced.

 

  

 

RECOMMENDATION:

1.   That the concerns of the local residents and their request for a shared zone within Seven Mile Beach Road, Broken Head be noted.

 

2.   That Council does not support any further consideration or review into the request for a shared zone within Seven Mile Beach Road, Broken Head. 

 

Attachments:

 

1        NSW Government - Transport Roads & Maritime Services - Technical Direction Traffic Management & Road Safety Practice - Design & implementation of shared zones including provision for parking, E2017/86494 , page 6  

2        NSW Government - Transport for NSW - Shared Zones Fact Sheet, E2017/86496 , page 6  

 

 


BYRON SHIRE COUNCIL

Matters for Traffic Engineering Advice                                                       7.1 - Attachment 1

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BYRON SHIRE COUNCIL

Matters for Traffic Engineering Advice                                                       7.1 - Attachment 2

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    7.2

 

 

Report No. 7.2             Event Road Closures - Byron Bay Triathlon 2018 (for comment only)

File No:                        I2017/1248

 

SUMMARY

 

Council has received a proposal from QSM Sports for the Byron Bay Triathlon 2018.  The proposal has two models for consideration by the Local Traffic Committee (LTC).

 

This report is purely for consideration and comment and is not for endorsement of the actual event.

 

OFFICER RECOMMENDATION

 

That the comments from the Local Traffic Committee, as relates to the proposed options for the Byron Bay Triathlon 2018, be provided to the event organisers.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

Before the event organisers proceed with the event application and traffic management plan submission, they have requested that the LTC review and provide feedback on the two proposed models for the Byron Bay Triathlon 2018.

 

In 2017 a new model was trialled with the goal of reducing closure times for communities south of the Byron CBD by providing gaps in the race to relieve built up traffic. As a result, the overall race time on roads increased; but depending on the suburb, closure times were reduced. Traffic management and detour management was comprehensive throughout the effected roads; nevertheless, delays were experienced in Suffolk Park and at Bangalow Road. The delays, particularly around Suffolk Park, again caused upset and this was compounded as inclement weather impacted the forecast athlete times. As a result, the road remained closed after the time posted on VMS boards and as advised over the phone earlier in the week.

 

Moving forward, the priority for the event organisers is for stakeholders to maintain an acceptable level of safety for the participants and that the model should continue to include a road completely closed for as short as time possible.

 

Model A – Refinement of 2017 Model

 

The proposed total time roads are closed is approximately 3.5 hours. The southbound lane is affected for approximately 3 hours; and northbound lane affected for 3.5 hours. The proposed model operates on four courses under a staggered closure, which will ensure that there will be gaps in the race in order to relieve built up traffic.

 

This model includes temporary road closures at:

1.   Browning Street

·    11:30am-03:30pm

 

2.   Browning Street to Old Bangalow Road

·    11:30am-12:00pm

·    12:30pm-1:15pm

·    1:30pm-3:00pm

 

3.   Old Bangalow Road to Suffolk Park BP

·    12:30pm-1:15pm

·    1:30pm-3:00pm

 

4.   Suffolk Park BP to Ross Lane

·    1:30pm-2:45pm

 

Figure 1 – Model A: Proposed road closures

 

 

 

Model B – Condensed Course

 

The proposed total time roads are closed is approximately 3 hours. The southbound lane is affected for approximately 2.5 hours; and northbound lane affected for approximately 3 hours. The proposed model operates on three courses under a gradual closure; which will ensure that the loading of cycles on the course remains at a reasonable level.

 

This model includes temporary road closures at:

1.   Browning Street

·    11:15am-02:30pm

 

2.   Browning Street to Old Bangalow Road

·    11:30am-2:30pm

 

3.   Old Bangalow Road to Suffolk Park BP

·    12:30pm-2:30pm

 

Figure 2 – Model B: Condensed Course

 

  

 

RECOMMENDATION:

That the comments from the Local Traffic Committee, as relates to the proposed options for the Byron Bay Triathlon 2018, be provided to the event organisers.

 

 

Attachments:

 

1        Byron Bay Triathlon 2018 - Proposed Options, E2017/87270 , page 6  

 

 


BYRON SHIRE COUNCIL

Matters for Traffic Engineering Advice                                                       7.2 - Attachment 1

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting                                                                                    8.1

 

 

Development Applications

 

Report No. 8.1             DA 10.2016.632.1 - Subdivision of One Lot into Two Lots - 103 Paterson Street, Byron Bay

File No:                        I2017/1147

 

SUMMARY

 

Council has received a Section 82A application (E2017/83306) from Byron Bay Planning & Property Consultants on behalf of the owners Mr M F & Mrs D M Williams regarding a review of refusal of DA 10.2016.632.1 dated 5 May 2017 for the proposed subdivision one (1) lot into three (3) lots and removal of seven (7) trees to be amended to two (2) lot subdivision and removal of six (6) trees at Lot 101 DP 839601, 103 Paterson Street, Byron Bay.

 

It is requested that the Local Traffic Committee (LTC) review the intersection layout proposed in the application and provide feedback to the Planning Team for consideration.

 

OFFICER RECOMMENDATION

 

That the LTC review the intersection layout proposed in the application and provided comments for the consideration of the Planning Team.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Environment

Our Natural and built environment is improved for each generation.

Objective

EN2

Sustainable towns, villages and rural settlements that: respect our natural environment; create an inclusive social environment, and integrate harmoniously with the character of local areas; and provide more inclusive social environments.

Strategy

EN2.1

Implement innovative and sustainable urban design to:

a) Enhance the distinctive qualities of towns and villages.

b) Reduce urban development impacts on the environment.

c) Encourage developments with reduced reliance on cars.

d) Provide for sustainability outcomes in the development of private lands.

Measures

EN2.1A&B

a) Increase in sustainability outcomes in the management of Council controlled lands.

b) Implementation of relevant legislative provisions within statutory timeframes.

 

BACKGROUND

 

The applicant wishes to construct a concrete island, signposting and line marking at the intersection of Paterson Street and Shelley Drive to regulate traffic by reducing the existing carriageway width in accordance with the attached plan.  The reason the applicant is proposing these works is to facilitate improved vehicular access to the site for the existing dwelling and the proposed subdivision.  The works will allow a new driveway to be constructed to the site that complies with clause 3.2.3 of AS/NZS 2890.1:2004.

 

Authority from Council in its capacity as delegate of Roads and Maritime Services (RMS) must be obtained for the installation of the proposed prescribed traffic control devices shown in the attached plans.

 

The Local Traffic Committee’s advice is required in accordance with the RMS document, Delegation to Councils – Regulation of Traffic.

 

 

 

  

 

RECOMMENDATION:

That the Local Traffic Committee’s comments relating to DA 10.2016.632.1 be provided to the Council Planning Team.

 

 

Attachments:

 

1        Lucena Civil & Structural Engineers - Intersection Layout - Drawing No SK1A, E2017/84762 , page 6  

 

 


BYRON SHIRE COUNCIL

Development Applications                                                                                                          8.1 - Attachment 1

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