Agenda of Public Art Panel Meeting

CONFLICT OF INTERESTS

What is a “Conflict of Interests” - A conflict of interests can be of two types:

Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Local Government Act (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in Section 448 of the Local Government Act.

Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).

Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:

§ The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or

§ The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.

N.B. “Relative”, in relation to a person means any of the following:

(a) the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;

(b) the spouse or de facto partners of the person or of a person referred to in paragraph (a)

No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:

§ If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or

§ Just because the person is a member of, or is employed by, the Council.

§ Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.

Disclosure and participation in meetings

§ A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.

§ The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:

(a) at any time during which the matter is being considered or discussed by the Council or Committee, or

(b) at any time during which the Council or Committee is voting on any question in relation to the matter.

No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.

Participation in Meetings Despite Pecuniary Interest (S 452 Act)

A Councillor is not prevented from taking part in the consideration or discussion of, or from voting on, any of the matters/questions detailed in Section 452 of the Local Government Act.

Non-pecuniary Interests - Must be disclosed in meetings.

There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with. Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:

§ It may be appropriate that no action be taken where the potential for conflict is minimal. However, Councillors should consider providing an explanation of why they consider a conflict does not exist.

§ Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.

§ Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)

§ Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in S451 of the Local Government Act apply (particularly if you have a significant non-pecuniary interest)

RECORDING OF VOTING ON PLANNING MATTERS

Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters

(1) In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:

(a) including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but

(b) not including the making of an order under Division 2A of Part 6 of that Act.

(2) The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.

(3) For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.

(4) Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.

(5) This section extends to a meeting that is closed to the public.

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.1

Staff Reports - Corporate and Community Services

Report No. 4.1 Byron Bike Rack Project in collaboration with Stone & Wood

Directorate: Corporate and Community Services

Report Author: Joanne McMurtry, Community Project Officer

File No: I2017/2090

Theme: Society and Culture

Community Development

Summary:

Stone and Wood would like to donate 3 – 5 bike racks to the town of Byron Bay for its locals and visitors. Stone and Wood are donating $20,000 for local (Northern Rivers) artists to develop sculptures in the town centre that double as bike racks. Representatives from Stone & Wood attended an informal meeting with some of the Public Art Panel members and subsequently by email, three Panel members were selected to be part of the judging panel for the project. By the time of the 15^th February PAP meeting, the first round of judging will be complete and an update will be provided to the Public Art Panel.

RECOMMENDATION:

That the Public Art Panel receive an update about the Stone & Wood Bike Rack project and provide any further relevant feedback about the project and judging considerations for the final round of judging for the winner.

Attachments:

1 Stone and Wood Community Bike Rack Program - Project brief (November 2016), E2016/98204 , page 7⇩

2 Stone & Wood Bike Rack Project – Proposed locations, E2017/102297 , page 14⇩

Report

The Stone & Wood ‘Byron Bike Rack Project’ first arose during Council’s Placemaking Seed Fund project in 2016 http://www.byron.nsw.gov.au/placemaking-seed-fund

Stone & Wood approached Council wanting to collaborate on a bike rack project following an identified need for more bike racks throughout the Byron Bay CBD. The attached Project Proposal was written in the early phases of the project and is provided as background information.

Project Outline

Stone and Wood would like to donate 3 – 5 bike racks to the town of Byron Bay for its locals and visitors. Stone and Wood are providing $20,000 for local (Northern Rivers) artists to develop sculptures in the town centre that double as bike racks. The locations artists can select from to develop their artworks are outlined in Attachment 2.

An email was circulated to Public Art Panel members in October 2017 requesting input to the design considerations and assessment criteria for the project. Feedback collected from Panel members was been incorporated into the final documents for the project. Stone & Wood have set up a project website (www.stoneandwood.com.au/byron-bike-rack-project) and are managing the logistics of the project.

There are two stages to the judging for the project with stage 1 including judging concept designs and shortlisting artists to move to stage 2. Stage 2 will be the final stage of judging with artists expected to provide all the necessary information to inform judges’ decisions.

Representatives from Stone & Wood attended an informal meeting with some of the Public Art Panel members on 30 November 2017 (in lieu of the Public Art Panel meeting scheduled which did not reach a quorum). Subsequently by email, three Panel members were selected to be part of the judging panel including Denise Napier, Rick Molloy and Julie Lipsett.

By the time of the 15^th February PAP meeting, the first round of judging will be complete and the three panel members who participated will update others on the Public Art Panel about the project designs shortlisted and the second round of judging. Copies of the shortlisted applications will be provided to PAP members by email prior to the 15^th February meeting.

Timeline:

20/11 - Expressions of Interest open for 2 months

29/1 - EOIs close (extended by one week from original closing date)

5/2 - Submissions are shortlisted by judging panel including sub-committee of PAP

27/2 - Shortlisted applicants submit final concepts and all paperwork

28/2 - Second round of judging by Stone and Wood and PAP reps and structural engineer

2/3 - Brewery Party to announce winners

1/5 - Final sculptures due to be delivered to Council ready for installation

June - Installation complete and promotion of new bike racks

The Public Art Panel are requested to provide any further relevant feedback about the project and judging considerations.

Financial Implications

The costs to Council for this project will include installation of the artworks.

The current public art budget balance for the 2017/18 financial year is $39,700.

Statutory and Policy Compliance Implications

Public Art Policy

Public Art Guidelines and Criteria

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.1 - Attachment 1

Guidelines - Stone and Wood Community Bike Rack Program

Project background

Stone and Wood have approached Council to donate five bike racks to the Byron Bay Town Centre for locals and visitors to enjoy as part of its ingrained community program.

This initiative has been developed to encourage the following outcomes:

1. Get out and active - motivate locals and visitors to be active while enjoying the town and its attractions

2. Take care of the environment – Encourage people to ride rather than drive and reduce carbon emissions

3. Reduce traffic congestion – cars out, people in. Encourage alternate modes of transport in the Byron Bay Town Centre

4. Inject more personality into the town centre – Create a range of sculptures in the town centre that double as a bike rack. These will create a great aesthetic in the town centre and showcase Byron’s personality

5. Promote cycling – send a positive message to locals and visitors to consider cycling as a great alternate to jumping in the car.

Stone and Wood have proposed launching a design competition early 2017, for local artists to develop sculptures in the town centre that double as bike racks. This document provides the relevant background on Placemaking, the Byron Bay Town Centre Masterplan, design considerations and the proposed locations.

Some ideas that have been put forward are…

Placemaking

Early 2016, Council launched the Byron Bay town centre placemaking seed fund. The Placemaking Seed Fund (PSF) is a launchpad initiative to progress key strategies of the Masterplan relating to revitalisation, beautification and activation that results in a higher level of connectedness for locals, opportunities for homegrown enterprise and inspiring visitor product.

The PSF encourages innovation and entrepreneurial partnerships by allowing quick implementation and small scale activation, to test concepts for larger scale implementation.

So what is placemaking?

The term placemaking has been used in many discussions about the Byron Bay Town Centre in recent times. Placemaking is the process through which we collectively activate and beautify our public spaces to maximise shared value. With the community being at the heart of placemaking, community participation is critical with placemaking involving the planning, design, management and programming of public spaces. More than just creating better design of public spaces, placemaking facilitates creative patterns of activities and connections (cultural, economic, social, ecological) that define a place and support its ongoing evolution.

The Stone and Wood community bike rack initiative is a great example of placemaking and will create exciting places for people to gather, view public art and park their bikes in the town centre.

Byron Bay Town Centre Masterplan

Background

The Byron Bay town Centre Masterplan (BBTCM) is a visionary document that provides a high level framework for future decision making within the town centre. The masterplan is the guide book to create significant change that ensures our town reflects and celebrates who we are and allows us to show our creativity, move away from fossil fuels and meet in spaces that are regenerated and beautiful.

Council and the contracted consultants, McGregor Coxall, worked with the local community, business and other key stakeholders from October 2014 to understand through the eyes of the local community, what matters, why and where.

The plan was adopted in June 2016 and is now being implemented – here is a link to Council’s webpage where the BBTCM can be downloaded - http://www.byron.nsw.gov.au/byron-bay-masterplan

The community told us their vision for Byron Bay – everything we do as part of this project should connect to this vision…

Here are the relevant parts of the Masterplan that will assist local artists and designers to create a series of sculptures the community will love and embrace.

The Public Domain section of the BBTCM provides insight into the colour and materials palette the community have selected and their aspirations for the town centre (297 responses received). To assist in the public domain engagement process a series of mood boards were developed. The intention was for the community to identify images they like and disliked to assist in the development of the public domain strategy. Here are the results from the public domain mood board for consideration.

Participants clearly identified what they like and don’t like within public spaces. We have learnt that there is:

1. Support for a more informal public domain to encourage community expression;

2. A need to incorporate the environment and ensure that there are green streets with not too much colour;

3. A desire for less structured, not overly planned and limited hard surfaces.

The consistent feedback that the community gave for ‘likes’ were:

1. Light / neutral / subtle with colour;

2. Colour / contrast / quality;

3. Recycle, green and natural materials.

Below is the Street elements and materials board. Each participant was asked to mark whether they liked or disliked the images – the results provide many design clues for the community bike sculptures.

Below are images the community liked (from the mood board provided above). These images have additional instruction in each caption explaining how this could be applied in the town centre.

Who is doing what?

1. Stone and Wood (S&W) and Byron Shire Council (BSC) to agree on the 5 locations for the sculptures

2. S&W to coordinate the design competition / promotion / mechanics

3. S&W to send the proposals to BSC for the Public Art Assessment Panel to review and approve the concepts

4. S&W to coordinate the design and production of five bike racks (sculptures). Sculptures to be fabricated by a local artisan

5. BSC to install bike racks

6. BSC is responsible for the ongoing maintenance of the sculptures

Design considerations

In addition to the feedback provided in the Public Domain section of the masterplan, Community Infrastructure staff have also provided the following guidelines:

1. Stainless steel is preferred for durability and rust prevention.

2. Galvanised steel is not preferred due to proximity to coast, powder coated steel is not preferred due to wear and tear (surface scratching from bikes) that will lead to rust.

3. The design also needs to be child proof / safe

4. An attractive artwork aligned with the Byron brand

5. There should be no entrapment points or sharp edges (as these may be treated as play equipment by some children)

6. The design needs to be robust and vandal resistant

7. It must be strong enough to be jumped / climbed on by overexcited adults

8. Preferably designed to support the bicycle frame (not wheel) and allow locking of the bike frame and wheels to the rack

9. Consideration – does this require a structural engineer sign off?

Installation consideration:

1. All sculptures will need to be fixed to the ground

2. It’s important to maintain a distinct clear pedestrian path on footpaths

3. All sight lines need to be maintained at intersections.

The following documents have been prepared by Council’s Public Art Assessment Panel and are attached assist with the design competition. These documents will also be submitted as part of the Public Art Assessment Panel approval process, to ensure Council accounts for the installation and ongoing maintenance requirements and costs. The attached documents include:

1. Asset application and registration

2. Risk assessment

3. Public art maintenance

Locations

On 11 October 2016, Byron Shire Council staff from Infrastructure Services and Economic Development, together with the mayor and Stone and Wood walked the Byron Bay town centre to identify potential locations for the bike rack sculptures. The team identified a number of locations, which are listed below and identified on the map provided.

1. Main Beach

2. Lawson Street (near the Balcony Bay entrance)

3. The Great Northern Hotel

4. Railway Park

5. Corner of Marvell and Jonson Street

6. Marvell Street – Aldi

7. Byron Plaza

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.1 - Attachment 2

Stone & Wood Bike Rack Project – Proposed locations

Site one – Main Beach/ Apex Park Dimensions: 5060 x 3550 Context: open space, park, high pedestrian traffic in the general location, amazing views to the beach and ocean that shouldn’t be obstructed by height.

Site two – Lawson Street (near The Balcony entrance) Dimensions: 3200 x 3500 Context: high pedestrian traffic near road crossing and on edge of road, note dolphin motif inlaid into ground.

Site three – The Great Northern Hotel Dimensions: 2500 x 3600 Context: high pedestrian traffic outside popular hotel in busiest part of main street (Jonson St), note mosaics inlaid into ground, including a space for a possible further mosaic.

Site four – Outside Aldi, Byron Street Dimensions: flexible. As a guide 3500 x 3500. Context: outside supermarket near the centre of town. Note that Byron St is scheduled to be upgraded during 2018 and a bike rack can be considered in the final design of pavement and public domain areas.
Site five – Byron Plaza Dimensions: near existing toilet block within carpark 3500 x 3500. Context: shopping precinct for groceries and specialty shops, including restaurants.
Site six – Outside the Visitor Information Centre Dimensions: 3750 x 2400 Context: parklands type space in the centre of town with new civic precinct upgrade works soon underway nearby to make this area the ‘town square’ of Byron Bay.

Site seven – Corner of Marvell and Jonson Street Dimensions: 3900 x 2400 Context: on wide pavement outside specialty stores near the centre of town.

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.2

Report No. 4.2 Brunswick Nature Sculpture Walk - request for funding

Directorate: Corporate and Community Services

Report Author: Joanne McMurtry, Community Project Officer

File No: I2017/2091

Theme: Society and Culture

Community Development

Summary:

The Public Art Panel received a presentation about the Brunswick Nature Sculpture Walk from Sam Collyer at the 28 September 2017 meeting. Following discussions held at that meeting, Sam Collyer has provided the attached request for funding to Council for the 2018 Brunswick Nature Sculpture Walk event.

RECOMMENDATION:

That the Public Art Panel consider the submission from Brunswick Nature Sculpture Walk for the 2018 event and make a recommendation to Council.

Attachments:

1 Public Art Panel Funding Request 2018 Brunswick Nature Sculpture Walk, E2017/104534 , page 23 ⇩

Report

The Public Art Panel received a presentation about the Brunswick Nature Sculpture Walk from Sam Collyer at the 28 September 2017 meeting.

Following discussions held at that meeting, Sam Collyer has provided the attached request for funding to Council for the 2018 Brunswick Nature Sculpture Walk event.

The ‘Brunswick Nature Sculpture Walk’ is seeking $10,000 for the 2018 event to:

· Enable established interstate artists to provide workshops for local sculptors and community

· Acquire a permanent sculpture for Brunswick Heads

· Curate sculptures, focusing on local and interstate sculptors whom work with environmental themes.

Message from Sam Collyer:

Thank you for listening to our presentation held last month at the PAP meeting pertaining to the Brunswick Nature Sculpture Walk and sponsorship proposal for the 2018 event.

We are thankful of your enthusiasm towards our event and providing a support letter, however we were hoping to have had a resolution of commitment to the sponsorship of $10,000 put forward for discussion by the Mayor.

We understand discussion with PAP committee members is essential and as was requested we have attached a written request to this amount.

Since PAP meetings only occur every few months and possibly not another one this year it makes it difficult for arts groups to plan and fulfil their proposed deadlines.

As pointed out in the meeting we have a grant submission due on the 11th December, and would therefore hope a decision can be made by the PAP committee so we can make informed decisions on the future of this significant community event.

Again thank you for your help and commitment to the Arts in the Shire

The Draft Public Art Strategy which will be considered at the 15 February 2018 Public Art Panel meeting recommends “strengthening and formalising partnerships with community organisations with a strong track record in public art. Offering mutually beneficial support, this will enable Council to extend its reach as well as providing guidance for their growth.”(p8)

There is also a report regarding a request to develop a Memorandum of Understanding between Council and the Creative Mullumbimby re the Mullumbimby Sculpture Walk at the 15 February PAP meeting.

It is recommended that in considering this funding to the Brunswick Nature Sculpture Walk (BNSW), the Public Art Panel consider how to strengthen the partnership between Council and BNSW by including some of the Public Art Panel members in judging for the event, or similar.

Financial Implications

The current public art budget balance for the 2017/18 financial year is $39,700.

The ‘Brunswick Nature Sculpture Walk’ is seeking $10,000 contribution.

Statutory and Policy Compliance Implications

Public Art Policy

Public Art Guidelines and Criteria

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.2 - Attachment 1

Dear Public Arts Panel Committee,

After discussions from the previous Public Arts Panel meeting on the 28^th September the ‘Brunswick Nature Sculpture Walk’ would like to ask for committed funding of $10,000 for the 2018 BNSW event.

The funding will go towards

· Enabling established interstate artists to provide workshops for local sculptors and community

· Acquiring a permanent sculpture for Brunswick Heads

· Curating of sculptures, focusing on local and interstate sculptors whom work with environmental themes.

As outlined at the last meeting we are applying to Create NSW for an Arts and Cultural Projects grant with a submission deadline of 11th December. As discussed with Peter Wood from Arts Northern Rivers at a recent meeting, confirmation of support from Byron Shire Council’s Public Art Reference Group would add strength to this application and would position us well with other funding opportunities as they arise.

Financial support from Council would be viewed as a substantial indication of support and viability of the project as would along with a letter of support. Both are necessary elements of a successful grant application, viewed by assessment panels as key indicators of financial viability.

The financial support we were given from council in 2015 was too late for our previous grant applications, which cited lack of financial support from council/local government as a reason for our grant rejection.

Please refer to previous documents received, which outline our success and the 2018 sponsorship package along with community consultation and surveys from 2015.

We would like to thank the PAP Committee for their support in our inaugural event and look forward to working together in the future.

Yours sincerely,

Samantha Moss

Director

Brunswick Nature Sculpture Walk

brunswicknaturesculpturewalk@gmail.com

PH -0438851721

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.3

Report No. 4.3 Mullumbimby Sculpture Walk - request to develop an MoU with Creative Mullumbimby

Directorate: Corporate and Community Services

Report Author: Joanne McMurtry, Community Project Officer

File No: I2018/85

Theme: Society and Culture

Community Development

Summary:

The Public Art Panel received a presentation about the Mullumbimby Sculpture Walk from Suvira McDonald at the 28 September 2017 meeting. Following discussions held at that meeting it has been requested that an MOU between Council and Creative Mullumbimby be developed.

RECOMMENDATION:

That the Public Art Panel recommend to Council to develop an MOU with Creative Mullumbimby to develop a mutually beneficial partnership for public art in Mullumbimby.

Attachments:

1 Letter requesting development of an MOU between Council and Creative Mullumbimby re the Mullumbimby Sculpture Walk, E2018/7208 , page 27 ⇩

Report

The Public Art Panel received a presentation about the Mullumbimby Sculpture Walk from Suvira McDonald at the 28 September 2017 meeting.

Following discussions held at that meeting, Suvira McDonald, Creative Mullumbimby, has provided the attached request to develop an MOU between Council and Creative Mullumbimby. The letter is attached.

The Draft Public Art Strategy which will be considered at the 15 February Public Art Panel meeting recommends “strengthening and formalising partnerships with community organisations with a strong track record in public art. Offering mutually beneficial support, this will enable Council to extend its reach as well as providing guidance for their growth.”(p8)

Note the report regarding a request for funding from the Brunswick Nature Sculpture Walk at the 15 February PAP meeting also.

The Public Art Panel are requested to consider the request and make a recommendation to Council.

Financial Implications

The current public art budget balance for the 2017/18 financial year is $39,700.

Based on the proposal in the attachment, there appears to be no costs to meeting the requests from Council other than staff time to speak at the Public Art course and on other occasions.

Statutory and Policy Compliance Implications

Public Art Policy

Public Art Guidelines and Criteria

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.3 - Attachment 1

PO BOX 13 Federal 2480

Jan 30, 2018

Sarah Ndaiye Chair,

Public Art Panel

Byron Shire Council

In order to address and formalise the working collaboration of Council and Creative Mullumbimby I offer the following information and propose accordingly.

The mission of Creative Mullumbimby (CM)

· Initiate and assist individual creative art projects

· Manage community art and installations

· Appreciate existing built space, infrastructure and history

· Liaise and engage with other community groups and government agencies

· Develop strategy and influence policy to enhance a creative Mullumbimby

To date our major projects have been The Big Picture Show (2014), The Mullum Sculpture Walk and several of our members have participated in the Mullum Masterplan Guidance Group. We have also supported ‘Stories in the Club’ which one of our members directs.

Our main ongoing contact with Byron Shire Council concerns the continuing roll out of the Mullum Sculpture Walk for which we have received financial support from NSW Create, the arts ministry.

2018

The main activities of Creative Mullumbimby (CM) for 2018 are related to the following projects. They all comprise the remaining body of work that has been funded.

· Launch REVIVE sculpture, which was commissioned in 2017 and will stand on site at Brunswick Terrace Mullumbimby. At the launch we will announce the 2018 program. Early March 2018.

· Commission and manage sculpture projects in the public domain, specifically on the Mullum Sculpture Walk site (Palm Park and Brunswick Terrace) for which CM holds Development Approval. Throughout 2018 various sculpture projects will be put in to play, detailed below.

· Facilitate a public art course in conjunction with Byron Community College entitled ‘Creating Public Art in Byron Shire’. July 2018.

· Coordinate and produce Mullumbimby Community Sculpture Festival to be held concurrently with Mullum Music Festival in mid November, 2018.

All of these action threads are aligned with what I believe is included in the Draft Public Art Policy of Council, therefore we seek streamlined responses to proposals and to minimise time lag between our submissions and Council response. This can be achieved through collaborative actions and regular updates.

Proposal

CM requests an evolving conversation with Council that delivers optimum outcomes. Specifically:

· A delegated subcommittee of PAP with which to conduct an ongoing liaison about the various projects. The delegation could then moderate the course of actions through feedback and advice. This involvement will require availability of the PAP members to be able to respond with some immediacy. Action: CM provides relevant extracts of monthly meeting minutes to the PAP subcommittee as well as emerging potential issues.

· That same delegation could serve as part of the selection panel for the commissioned works. (The selectors could also be other PAP members). Action: CM advises subcommittee of any upcoming selection process.

· ON the other hand, PAP actions and resolutions that may impact or affect Creative Mullumbimby could be communicated promptly. Action: email extracted relevant minutes of PAP meeting within a week of the meeting.

· Council will provide relevant specialised speakers at the public art course in July to share expertise, advice and encouragement to aspiring artists and groups e.g. engineer, PAP members. Action: Both parties discuss requirements of the course and allocate resources where available.

· Assistance from Council’s Events Officer to expedite our process of staging the Mullum Community Sculpture Festival and to advise any requirements we may have to fulfil for the REVIVE launch event. Action: CM to seek counsel with relevant staff member.

Sculpture in the Public Domain 2018

The partnered sculpture projects currently under consideration or in various degrees of development are listed. There will be more details about these projects as the year progresses.

· Mullum High School

CM member Joey Van Ruigrok will be working with year 7 students to produce artworks to be exhibited firstly at the school and eventually at the Mullum Sculpture Fest housed in the Castle of Dreams’ installation. The original artist in residence program will not go ahead.

· Mullum Chamber of Commerce

The Chamber will be commissioning a sculpture on the theme of Chincogan. This work will be inviting EOIs from Northern Rivers artists. Suvira to project manage.

· COREM

Joey is currently discussing with COREM committee possible themes of interest for commissioning a work broadly relating to community power generation.

· Indigenous

Discussions have been taking place for a community art installation involving Bunyarra Cultural group. Suvira to Project manage.

· Brunswick Valley Historical Society

A commissioning brief is in its early stage of composition for a work of an historical theme to take place in 2019.

I trust you find this a working start for a closer collaboration.

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Suvira McDonald

Artistic Director

Creative Mullumbimby

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.4

Report No. 4.4 Byron Gateway Wall - request for funding

Directorate: Corporate and Community Services

Report Author: Joanne McMurtry, Community Project Officer

File No: I2017/2092

Theme: Society and Culture

Community Development

Summary:

Council have received a public art proposal for the ‘Byron Gateway Wall’ from Creative Road, a local public art consultancy. The Panel are requested to consider the proposal and make a recommendation to Council.

RECOMMENDATION:

That the Public Art Panel consider the proposal for the Byron Gateway Wall and make a recommendation to Council.

Attachments:

1 Michelle Dawson - Byron Gateway Waterdragon Proposal - Nov 2017, E2017/105925 , page 32 ⇩

Report

Council have received a public art proposal for the ‘Byron Gateway Wall’ from Creative Road, a local public art consultancy.

The attachment provides the details of the proposal. Below is a copy of the correspondence received:

I am writing to you regarding a small but important public art project we are hoping to realise for the entry to Byron. It involves the creation of a large hand painted mural by local artist Michelle Dawson.

The site is the Council owned long white wall which is unfortunately regularly tagged with graffiti. We believe our proposal will deter vandalism and create an inspiring entry statement for the town.

Please find attached a preliminary concept proposal for your review. We would like to invite Council to assist with funding the project. Given the high cost of cleaning graffiti, we wonder if funds might come from a maintenance budget rather than the public art fund? Creative Road will be donating curatorial/project management services (a small fee is proposed to assist with covering our costs only). We have also sent this proposal to a number of local businesses who may be willing to sponsor the project/contribute to costs.

If this initiative is of interest to you, I would be happy to meet with you or the relevant Council person to discuss.

Council’s Road Works department has highlighted the wall is frequently graffitied and is draining Council’s resources in the removal of the graffiti. It is suggested that a mural may reduce the incidence of graffiti in this location and will provide an attractive addition to this Byron gateway area. Discussions are ongoing as to whether there are funds in the roads graffiti or maintenance budget to assist with funding of a mural.

The Public Art Panel are requested to consider this proposal and make a recommendation to Council.

Financial Implications

The current public art budget balance for the 2017/18 financial year is $39,700.

The proposed budget listed in the attachment for the project is $8,000.

As per the correspondence, officers are determining what budget allocation can be used. A verbal update should be able to be provided at the panel meeting.

Statutory and Policy Compliance Implications

Public Art Policy

Public Art Guidelines and Criteria

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.5

Report No. 4.5 Draft Public Art Strategy

Directorate: Corporate and Community Services

Report Author: Joanne McMurtry, Community Project Officer

File No: I2017/2093

Theme: Society and Culture

Community Development

Summary:

A draft Public Art Strategy has been developed following several meetings and workshops.

This report presents the strategy to the Public Art Panel for final feedback and to recommend to Council to place the draft strategy on public exhibition.

RECOMMENDATION:

That the Public Art Panel:

1. Review the draft Public Art Strategy and provide final feedback at the 15 February 2018 Panel meeting.

2. Recommend to Council to endorse the draft Public Art Strategy and draft Public Art Policy and place them on public exhibition for 28 days, with any submissions to be reported back to the Public Art Panel.

Attachments:

1 Draft BSC PUBLIC ART STRATEGY (3) - copy for Public Art Panel meeting 15th February 2018, E2018/7244 , page 45 ⇩

Report

The Public Art Panel members have been discussing the need for a Public Art Strategy since the Panel’s establishment, that is, at the meetings held on 16 March, 4 May and 28 September 2017, at a workshop on 8 September 2017.

Merran Morrison (Public Artworks Pty Ltd), the consultant engaged to develop the Public Art Strategy, has now provided a draft for the Public Art Panel’s feedback.

A copy of the Draft Public Art Strategy was circulated in preparation for the scheduled Public Art Panel meeting on 30 November which did not reach a quorum. The strategy is attached to this report.

The strategy seeks to provide a framework for the Council’s planning and decision making in relation to the commissioning and acquisition of public art, as well as its ongoing care and maintenance.

It articulates a draft vision, principles and objectives as noted below:

Vision

Our vision is to position Byron Shire as the arts and cultural capital of Northern NSW with vibrant, contemporary public art through an innovative program that reflects and promotes the unique character and life-style of the region.

Key Principles

· Leadership

· Quality

· Site specificity

· Meaning (ie reflect the cultural narratives of the Shire)

· Sustainability

· Value

Objectives

1. Provide a strategic framework for Byron Shire Council’s public art program and guidelines for the commissioning, management, maintenance, de-accessioning and implementation of public art.

2. Promote the integration of public art into Council’s capital works projects.

3. Ensure a divers, contemporary and distinctive public art program.

4. Focus on quality over quantity by funding and commissioning fewer but more substantial projects.

5. Pool and save available funds to develop better project budgets.

6. Complete several key projects over the next 3 years

7. Integrate with the town Master Plans.

8. Strengthen the process for developers and private interests to contribuete to the delivery of public art

9. Develop partnerships with strong community organisations driven by professional creators.

10. Ensure the maint3enance and conservation of art is an ongoing feature of the art program.

11. Support skills training for local artists to better participate in the tendering and delivery of public art projects.

Other information provided in the draft Strategy, some of which is a divergence from Council’s current practice, includes:

· The strategy recommends a ‘moratorium on paint’;

· There are several pieces of public art noted throughout the Shire that are not listed in Council’s current Public Art Register noted in the strategy;

· A different approach to incorporating public art into public spaces is outlined providing ‘benchmarks’ and lessons from elsewhere such as: repetition of elements and creating the illusion of scale;

· The strategy outlines priority sites to focus on for the next 3 years;

· An appendix is provided outlining a range of public art forms that may be used as an educational piece, or accompany public art commissions as information.

The Panel are now requested to review the draft Strategy and provide final feedback, prior to making a recommendation to Council to place the draft strategy on public exhibition. Staff have already identified minor amendments in relation to wording and accuracy. The Public Art Panel are requested to provide strategic feedback.

The next steps (and proposed timeline) include:

Feedback provided on the draft Public Art Strategy by Public Art Panel members	At the PAP meeting 15^th February
Staff refine: · the Draft Public Art Strategy based on PAP feedback · the draft Public Art Policy in line with the new draft Public Art Strategy	By 28 February (report deadline for Council meeting)
A report provided to Council to request adoption the new draft documents and place them on public exhibition	Ordinary meeting 22 March
Once the new documents are finalised and fully adopted by Council, other documents need to be reviewed including: · Public Art Guidelines and Criteria · Development Control Plan Public Art Chapter · Commissioning brief for new proposed artworks · Partnership MOUs (to be developed)	By June 2018

Financial Implications

The current public art budget balance for the 2017/18 financial year is $39,700.

The draft Public Art Strategy has not been fully costed, however there is some identification of sources of funds and recommendations around funding of public art in the future.

Statutory and Policy Compliance Implications

Public Art Policy

Public Art Guidelines and Criteria

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 4.5 - Attachment 1

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