Agenda of Extraordinary Local Traffic Committee Meeting

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 6.1

Regulatory Matters

Report No. 6.1 Event Road Closures - Byron Lighthouse Run 2018

File No: I2018/1322

SUMMARY

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from NXsports Community Foundation Ltd for the Byron Lighthouse Run 2018 to be held Sunday, 14 October 2018.

OFFICER RECOMMENDATION

That the temporary traffic management and regulatory changes within the Traffic Control Plans, as relates to the Byron Lighthouse Run 2018 to be held on Sunday 14 October 2018, be endorsed subject to specified conditions.

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

Theme	Economy	A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.
Objective	EC1	A diverse economic base and support for local businesses.
Strategy	EC1.4	Support sporting and cultural events in Byron Shire.
Measures	EC1.B	Increase the sustainability of events in which Council is involved.

BACKGROUND

The 12^th annual Byron Lighthouse Run is proposed to be held on Sunday, 14 October 2018. It is a fun run and walk to raise money for charity. The event will operate on the same course and design as the 2017 event.

The Byron Lighthouse Run 2018 will attract about 900 participants, plus an estimated 1000 supporters. Based on previous years, it is expected that most competitors will be coming from the Byron Shire, the Ballina Shire, the Tweed, Southeast Queensland and regional areas.

Proposed temporary road closures include:

· Lawson Street, between Massinger Street and Lighthouse Road, between 6:30am and 10:00am;

· Tallow Beach Road, between Lighthouse Road and Tallow Beach Car Park, between 6:30am and 10:00am;

· Lighthouse Road, between Lawson Street and the Cape Byron Lighthouse, between 6:30am and 10:00am; and

· Brooke Drive, between Lighthouse Road and the Pass, between 6:30am and 10:00am.

Traffic diversions in place during the event include:

· Massinger Street (northbound), approaching Lighthouse Road, will be diverted left onto Lawson Street via traffic control; and

· Lawson Street (eastbound), approaching Lighthouse Road, will be diverted right onto Massinger Street via traffic control.

In the case of a major community incident such as terrorism, the event will be put on hold until the Race Director and Police determine when the event is safe to continue. Emergency services will maintain right of way.

COUNCIL IMPLICATIONS

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2018/19.

§ Asset Management

N/A

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

· Advertising the impact of the event in the local newspaper and on the Council website.

· Informing community and business that are directly impacted.

· Liaising with bus and taxi operators.

· Consulting with emergency services.

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

RECOMMENDATION:

1. That the Traffic Management Plan and Traffic Control Plan/s that relate to the Byron Lighthouse Run 2018, to be held Sunday 14 October 2018, which includes the temporary road closures below, be endorsed between these times:

a) Lawson Street, between Massinger Street and Lighthouse Road, between 6:30am and 10:00am;

b) Tallow Beach Road, between Lighthouse Road and Tallow Beach Car Park, between 6:30am and 10:00am;

c) Lighthouse Road, between Lawson Street and the Cape Byron Lighthouse, between 6:30am and 10:00am; and

d) Brooke Drive, between Lighthouse Road and the Pass, between 6:30am and 10:00am.

2. That the approval provided in Part 1 is subject to:

a) separate approvals by NSW Police, RMS and Cape Byron Headland Trust being obtained;

b) implementation of the approved Traffic Management Plan and Traffic Control Plan/s by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover; and

c) The event organiser:

i) advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

ii) providing copy of the advert for Council's web page;

iii) informing community and businesses that are directly impacted (e.g. adjacent to the event), including the Beach Byron Bay Café and North Coast Holiday Park Clarkes Beach, via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

iv) arranging for private property access and egress affected by the event;

v) liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

vi) consulting with emergency services with any identified issues being addressed;

vii) holding $20m public liability insurance cover which is valid for the event; and

viii) payment of Council’s Road Event application fee prior to the event.

Attachments:

1 TRAFFIC - LTC - LHR18 Community and Transit Management Plan.pdf, E2018/58879 , page 6⇩

2 TRAFFIC - LTC - BLR18 - LTC letter.pdf, E2018/58878 , page 6⇩

BYRON SHIRE COUNCIL

Regulatory Matters 6.1 - Attachment 1

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BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 6.3

Report No. 6.3 Event Road Closure - New Year's Eve and New Year's Day, Byron Bay 2018/2019

File No: I2018/1406

Council last year (2017) held the fifth annual ‘Soul Street’ NYE event which required a road closure of the main street of Byron Bay, being Jonson Street, between Lawson Street through to the car park entry at Railway Park just north of Marvell Street.

The key change for traffic management for 2017 New Year’s Eve was the introduction of counter-terrorism measures for ‘hostile vehicles’. Barriers were incorporated into the attached traffic control plans for this purpose. Some barriers were fixed (ie concrete) and others were flexible (Council has purchased several of the Modular Physical Barriers) to allow emergency and other vehicles access to the event site as required.

In order to allow enough time to place the concrete barriers, the road closure was moved forward to 6am on 31/12/17.

The same road closure is now sought for the 2018 NYE event to be held Monday 31 December 2018 utilising the previously approved TCP’s for the 2017 event with the closure to take effect from 6 am. The road closure would then be lifted no later than 7am on 1 January 2019.

Other closures are shown in Figure 1, such as securing of Council owned and operated public car park (Lawson Street south car park) for participants of the event only (e.g. stall holders) and provision of an emergency vehicle access route under guidance of traffic control personnel positioned at sites 2 and 3. Removal of parking from streets (as per dotted red line) from 6am will also occur as will traffic control personnel which include two at each of the sites (1, 2 and 3) as per previous years, but with an additional two personnel located at the roundabout at the intersection of Fletcher Street & Lawson Street. Traffic control personnel will be rostered.

Figure 1 – Traffic Control Plan concept

Figures 2 & 3 provide details on the role of the traffic controllers to be positioned during the day at sites 1, 2 and 3, noting when two personnel are at each site they will assist with control of pedestrian and vehicle movement at the roundabout at the intersection of Jonson St & Lawson St.

Figure 2 – TCP for Site 1 and Site 2

Figure 3 – TCP for Site 3

It should be noted the road closure impacts on local taxi and bus operators and interstate coach services. As in the past, these stakeholders will be advised directly and accommodated where possible, noting this NYE the main bus/coach stop will be for taxi and smaller passenger service vehicles only while the bus/coach and larger vehicles will be provided for south of the main stop so as they avoid the turn-around south end of the road closure and can exit directly via Marvell Street. Both south and north bound vehicles can use this temporary bus/coach stop if they wish by detouring or alternatively (as local services do) use the existing southbound bus stop opposite.

Figure 4 – TCP for Detour and Temporary Coach/Bus Stop

New Year’s Day – First Sun Lighthouse Walk

It is proposed to hold the very successful First Sun Lighthouse Walk event with approximately 1,000 people attending again on Tuesday 1 January 2019.

During previous events, vehicles parked on both sides of Lighthouse Road leading up to Cape Byron Lighthouse and pedestrians walked in large groups along the road. To minimise the impact on traffic flow, a traffic control plan (Figure 5) was developed for Lighthouse Road for the 2017 event and proved very successful in managing community safety. It is proposed to utilise the previously approved 2018 event TCP again for the 2019 event.

It is requested that the TCP for both the NYE & NYD events (2017/2018), be endorsed for implementation for the 2018/2019 events which includes the temporary road closures described above in Byron Bay, to be held Monday 31 December 2018 and Tuesday 1 January 2018.

Figure 5 – TCP for Lighthouse Road

RECOMMENDATION:

1. That the Local Traffic Committee supports:

a. Council's temporary traffic management initiatives for the Soul Street New Year's Eve event to be held in Byron Bay and approves the temporary road closure of Jonson Street, between Lawson Street through to the car park entry at Railway Park (north of Marvell Street), from 6am on Monday 31 December 2018 and its removal by no later than 7am on the Tuesday 1 January 2019.

b. Council’s temporary traffic management initiatives for the First Sun New Year’s Day event to be held in Byron Bay and approves the temporary road closure of Lighthouse Road from Brooke Road (The Pass), from 3am to 8am on Tueday 1 January 2019.

2. That the approval provided in Part 1 remain subject to Council endorsement of the event prior to implementation and is subject to the following requirements:

a. traffic control plans are designed and implemented by those with the appropriate NSW (RMS) accreditation;

b. advertising is undertaken in accordance with the Roads Act, including the publication of a map and explanatory notes in a local newspaper and on Council's website;

c. the letterbox drop of properties adjacent to and prior of the Jonson Street closure and Bay Street, Marvell Street and Byron Street parking changes; and

d. all parties involved in Council's NYE events hold, or least covered by, appropriate and relevant levels of insurance and public liability cover as required by Council.

Attachments:

1 BSC NYE 2017 Bay St Carpark Closure TCP, E2017/99802 , page 44 ⇩

2 BSC NYE 2017 Bay St Carpark Closure TCP, E2017/99803 , page 44 ⇩

3 BSC NYE 2017 TMP - pages 1 to 5, E2017/99806 , page 44⇩

4 BSC NYE 2017 Jonson St Closure - Detour Signage TCP, E2017/99809 , page 44⇩

5 BSC NYE 2017 Lawson Fletcher St TCP (Map 4), E2017/99811 , page 44⇩

6 BSC NYE 2017 Lighthouse Rd TCP, E2017/99813 , page 44⇩

7 BSC NYE 2017 Bay St Carpark Closure TCP, E2017/99814 , page 44⇩

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 7.1

Matters for Traffic Engineering Advice

Report No. 7.1 Middle Pocket Road Petition

File No: I2018/1299

SUMMARY

Council received two petitions in early 2018 as follows :

1. Pocket Road Petition – dated 29 January 2018 and

2. Middle Pocket Road – dated 18 March 2018.

Council resolutions 18-236 and 18-261 address Council’s position in relation to the petitions.

This report has been prepared to finalise matters raised by Council Resolution 18-261 in relation to the petition regarding the Middle Pocket Road.

BACKGROUND

In relation to the Pocket Road, a report was prepared for Local Traffic Committee meeting on 20 March 2018, namely I2018-204 Pocket Road Petition – Speed Zone Review and Regulatory Signage

In relation to Middle Pocket Road, a petitions report was prepared for Council’s Ordinary meeting on 19 April 2018, see attachment I2018-496 Report 19/04/2018 Council Middle Pocket Road.

As a result of the petitions report to Council, Council resolved the following:

Res 18 – 261

1. That the petition regarding Middle Pocket Road be noted.

2. The matters raised in the petition be referred to the Local Traffic Committee to consider possible treatments to the intersection to improve safety and provision of signage for the singe [sic] lane causeways. (Cameron/Ndiaye)

The motion was put to the vote and declared carried.

The Middle Pocket Road petition has been reproduced below and is attached, see E2018/21275. The petition states:

“We, the residents of Middle Pocket Road, wish to bring to your attention again:

The appalling negligence and duty of care of Middle Pocket Road. This has been tolerated for over 45 years or so. We are calling on something to be done about the Road damage, inadequate drainage and potholes upon potholes on Middle Pocket road. The neglect has brought about a vast increase in car maintenance due to abnormal wear and tear on our vehicles. The council have admitted Middle Pocket Road is in need of a new road but constantly waist money adding to the bumps with an inefficient pot hole top up occasionally. This washes away immediately the rain comes because the drains are higher than the road on most occasions and is not being addressed seriously and adequately. The council tick the “Done Box” and we are still left with the damage a week later. The reasons stated from the council is because there are not enough funds so the false economy continues. This is not a good enough excuse, especially when there have been numerous accidents and some near fatal, due to having to avoid large pot holes for miles.

The abhorrent condition of this road is regularly compromised because of flood damage that has not been addressed adequately. We as residents of Middle Pocket Road are now all seriously compromised.

Our plea is to encourage you to fix this road and refund all mechanical bills that we have occurred such as: shock absorbers, suspension rebuild, breaks, tires, realignments and so on…not to mention damage due to falling branches and over hanging trees. The turnaround point at the end of Middle Pocket Road for the garbage truck, the school bus, semi trailers and other large vehicles is a nightmare.

We the rate payers are tired of miss spent, miss managed public money. Byron does not need more Palm Trees and we need to be safe and not be bombarded with an abnormal amount of mechanical fees.

We shall await your feedback, if the council cannot manage its finances to keep its residents safe, then you must appeal to for funding from state and Federal Government as this is a life and death situation”.

The petition relating to Middle Pocket Road is provided to the Local Traffic Committee to note as required by Council Resolution 18-261.

In accordance with item 2 of resolution 18-261, the matters relevant to Local Traffic Committee have been previously addressed by the Local Traffic Committee when considering the petition for the Pocket Road and in this regard, previous advice provided to Council from the Local Traffic Committee meeting of 20^th March 2018 was reported to Council in the Ordinary Council Meeting of 19^th April 2018 where the Council resolved as follows:

18-236 Resolved that Council adopt the following Committee Recommendation(s):

Report No. 6.3 Pocket Road - Petition - Speed Zone Review and Regulatory Signage

File No: I2018/204

Committee Recommendation 6.3.1

That Council:

1. Approve the use of intersection signage and line marking at the Pocket Road, Moffatts Road and Middle Pocket Road intersections as warranted.

2. Approve “Caution: Driveways” signs to be implemented along the Pocket Road as warranted.

3. Consider the allocation of $4,000 to carry out the works in the 2018/19 Capital Works Budget.

4. Refer the application for a speed zone review to the RMS. (Richardson/Cameron)

Resolution 18-236 was silent in relation to advisory signage on single lane causeways on Middle Pocket Road.

Accordingly, the Local Traffic Committee is requested to consider and support the installation of appropriate regulatory and/or advisory signage on the single lane causeways on Middle Pocket Road.

RECOMMENDATION:

That the Local Traffic Committee:-

1. Note the content of the petition in relation to Middle Pocket Road as required by item 1 of resolution 18-261 and resolution 18-236 of 19 April 2018 which addresses matters applicable for consideration by the Local Traffic Committee.

2. Support the installation of appropriate regulatory and/or advisory signage for the single lane causeways on Middle Pocket Road.

Attachments:

1 Report 19/04/2018 Council Middle Pocket Road, I2018/496

2 Middle Pocket Road Petition, E2018/21275