• Contents
  • 1. Public Access
  • 2. Apologies
  • 3. Requests for Leave of Absence
  • 4. Declarations of Interest – Pecuniary and Non-Pecuniary
  • 5. Tabling of Pecuniary Interest Returns (s450A Local Government Act 1993)
  • 6. Adoption of Minutes from Previous Meetings
  • 7. Reservation of Items for Debate and Order of Business
  • 8. Mayoral Minute
    • 8.1 An Official Byron Shire Australia Day event that reflects an inclusive, reasonable and reflective Australia Recommendation    Minute   
  • 9. Notices of Motion
    • 9.1 Anti-Vaccination Groups Recommendation    Minute   
    • 9.2 Drainage concern about stormwater flowing under Ewingsdale Road, from the Byron Industrial Estate Recommendation    Minute   
      • Attachments
        • Attachment to NoM - Vidal Property & Drainage Lines [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5717_1.PDF*$   
  • 11. Submissions and Grants
    • 11.1 Byron Shire Council Submissions and Grants as at 29 August 2018 Recommendation    Minute   
      • Attachments
        • Byron Shire Council Submissions and Grants as at 29 August 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5715_1.PDF*$   
  • 13. Staff Reports - General Manager
    • 13.1 Classification of Lots 188 DP 728535, Lot 1 DP 1159861 and Lot 138 DP 755722, (the former Mullumbimby Hospital site). Recommendation    Minute   
    • 13.2 Consolidation of 12 Lots in DP 4974 into two new Lots Recommendation    Minute   
      • Attachments
        • Bangalow Historical Society - 10.2017.598.1 - Notice of Determination - Approval [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5614_1.PDF*$   
    • 13.3 Lease for Massinger Street treehouse Recommendation    Minute   
        • Insurance policy - Childrens treehouse lease to Mell Coppin [confidential]
        • Structural Engineers Certificate: Lease treehouse to Mell Coppin 77 Massinger St [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5707_2.PDF*$   
        • Aborist report: Lease treehouse to Mell Coppin 77 Massinger St [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5707_3.PDF*$   
        • Submissions on proposed lease for treehouse 77 Massinger St Byron Bay [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5707_4.PDF*$   
  • 13. Staff Reports - Corporate and Community Services
    • 13.4 Election of Deputy Mayor 2018-2019 Recommendation    Minute   
      • Attachments
        • Byron Shire Council Nomination Form Deputy Mayor 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5534_1.PDF*$   
    • 13.5 Report of the Public Art Panel Meeting 3 August, including proposed amendments to the Public Art Chapter of the Development Control Plan Recommendation    Minute   
    • 13.6 Investments August 2018 Recommendation    Minute   
  • 13. Staff Reports - Sustainable Environment and Economy
    • 13.7 PLANNING - Development Application 10.2017.683.1 Stage 1: Boundary Adjustment Subdivision to Create Two (2) Lots and Demolition of Existing Swimming Pool. Stage 2: Alterations and Additions to Existing Dwelling House and New Driveway on Proposed Lot Recommendation    Minute   
      • Attachments
        • Proposed Plans [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5344_1.PDF*$   
        • Conditions of consent [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5344_2.PDF*$   
        • submissions received [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5344_3.PDF*$   
    • 13.8 Bushfire Prone Land Mapping Recommendation    Minute   
      • Attachments
        • Bush Fire Prone Land Map in accordance with RFS Guide for Bush Fire Prone Land Mapping, Nov 2015 Version 5b [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5403_1.PDF*$   
        • NSW Rural Fire Service - Grassland Deeming Provisions - Development Application in Grassland Fact Sheet [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5403_2.PDF*$   
    • 13.9 PLANNING - 26.2017.6.1 Byron Bay Town Centre Planning Controls - Results of Preliminary Community Engagement Recommendation    Minute   
      • Attachments
        • Planning Proposal v.1 - BBTC Planning Control Review - Gateway Version [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5444_1.PDF*$   
        • DCP Chapter E9 Byron Bay Town Centre - Draft Exhibition Version [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5444_2.PDF*$   
        • Engagement recording charts - Future Byron Planning Workshop [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5444_3.PDF*$   
    • 13.10 PLANNING - 26.2017.5.1 Planning Proposal to activate the Rail Corridor Byron Bay: Post Exhibition Report Recommendation    Minute   
      • Attachments
        • Planning Proposal (as exhibited) - without Annexures [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5569_1.PDF*$   
        • 26.2017.5.1 Community Submissions [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5569_2.PDF*$   
        • NSW Office of Environment & Heritage, Heritage Division Submission [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5569_3.PDF*$   
        • NSW Rural Fire Service Submission [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5569_4.PDF*$   
    • 13.11 Report of the Planning Review Committee Meeting held on 9 August 2018 Recommendation    Minute   
    • 13.12 Local Heritage Places Grants 2018-19 Recommendation    Minute   
        • Project Application Local Heritage Places Fund 2018/19 - Prince Street, Mullumbimby [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - Station Street, Mullumbimby [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 28 Dalley Street, Mullumbimby [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 136 Dalley Street, Mullumbimby [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 392 Middle Pocket Road, Billinudgel [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 355 Coopers Shoot Road, Coopers Shoot [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - Terrace Reserve, Brunswick Heads [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 21 Fingal Street, Brunswick Heads [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 5 Lismore Road Bangalow [confidential]
        • Project Application Local Heritage Places Fund 2018/19 - 3 Granuaille Cresent Bangalow [confidential]
        • Project Application Local Heritage Places Fund 2018/19 10 Marblewood Place Bangalow [confidential]
    • 13.13 PLANNING - Development Application 10.2018.233.1 Mobile Telecommunications Facility including 35 metre Monopole, Six (6) antennae and ancillary equipment at Wilsons Creek Road, Wilsons Creek Recommendation    Minute   
      • Attachments
        • Proposed Plans [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5637_1.PDF*$   
        • further submissions dated 23/8/18 [confidential]
        • Legal Advice received from objectors dated 23 August 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5637_3.PDF*$   
    • 13.14 Proposed Flying Fox Project Reference Group Recommendation    Minute   
      • List of Expression of Interest responses for Flying Fox Project Guidance Group [confidential]
        • Draft Flying Fox Project Reference Group Constitution [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5667_2.PDF*$   
    • 13.15 PLANNING - Development Application 10.2017.742.1 Alterations and Additions to Existing Dwelling House including New Swimming Pool and Spa, New Dwelling House to Create a Dual Occupancy (detached) and Two (2) Studios at 219 The Saddle Road Brunswick Recommendation    Minute   
      • Attachments
        • Plans of Studio [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5670_1.PDF*$   
        • Plans Dwelling Alterations & Additions [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5670_2.PDF*$   
        • Plans Dual Occupancy [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5670_3.PDF*$   
        • Conditions of consent [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5670_4.PDF*$   
        • Letter of Support [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5670_5.PDF*$   
    • 13.16 Approval to Operate a Caravan Park and Camping Ground application under section 68 of the Local Government Act 1993 and Regulations 2005 for The Terrace Reserve Holiday Park Recommendation    Minute   
      • Attachments
        • Application for Approval to Operate 55.2017.1144.1 - Application and supporting documentation dated 6/11/17 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_1.PDF*$   
        • Letter Steve Edmonds from Reflections Holiday Parks dated 20 July 2015 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_2.PDF*$   
        • Letter ADW Johnson Planning Advice dated 7 June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_3.PDF*$   
        • E mail from Dimitri Young OEH dated 7 June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_4.PDF*$   
        • Review of Environmental Factors - Tree Management and Vegetation Works Terrace Holiday Park Southern Precinct prepared by Ecological Consultants Australia dated June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_5.PDF*$   
        • Biodiversity Assessment of proposed Vegetation Management Terrace Holiday Park Southern Precinct prepared by Ecological Consultants Australia dated June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_6.PDF*$   
        • Letter from Peter Parker Environmental Consultants dated 18 July 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_7.PDF*$   
        • E-mail from Nick Batson Inspiration Trees dated 29 June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_8.PDF*$   
        • Photos examples of Installations in Byorn Shire of Load Cell Systems [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_9.PDF*$   
        • Planning Resolutions Chris Pratt Independent Advice Reveiw of Part 5 Assessment [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_10.PDF*$   
        • Compliance Assessment 55.2017.1144.1 along with recommended conditions [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_11.PDF*$   
        • Revised Application Terrace Reserve Caravan Park 55.2017.1144.1 - Further information and ATO and mapping [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_12.PDF*$   
        • Email from Trent Gearside Reflections Holiday Parks 55.2017.1144.1 - dated 31 August 2018 - maps [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5704_13.PDF*$   
    • 13.17 Update - Byron Housing Roundtable and Residential Strategy Recommendation    Minute   
    • 13.18 PLANNING - DA2017.516.1 - Subdivison to Create 4 Lots,8 Coomburra Cr, Ocean Shores Recommendation    Minute   
      • Attachments
        • Attachment 1 - Ordinary 18 October 2018 - Proposed Plans by Ardill Payne [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5714_1.PDF*$   
        • Attachment 2 - Ordinary 18 October 2018 - Report to Council on Development Application No. 10.2017.516.1 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5714_2.PDF*$   
        • Attachment 3 - Ordinary 18 October 2018 - Geotechnical Stability Assessment by Shaw Urquhart Pty Ltd dated 17/5/2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5714_3.PDF*$   
        • Attachment 4 - Ordinary 18 October 2018 - Submissions received in relation to public exhibition of Geotechnical Stability Assessment [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5714_4.PDF*$   
        • Attachment 5 - Ordinary 18 October 2018 - Recommended conditions of consent [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5714_5.PDF*$   
  • 13. Staff Reports - Infrastructure Services
    • 13.19 Suffolk Beachfront Holiday Park Dog Friendly Report Recommendation    Minute   
      • Attachments
        • Dog Friendly Park Rules [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5455_1.PDF*$   
        • Feedback on Dog Friendly Trial at Suffolk Beachfront Holiday Park [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5455_2.PDF*$   
    • 13.20 Parking Time Changes in Mullumbimby, Bangalow and Brunswick Heads - Status Report Recommendation    Minute   
    • 13.21 Bayshore Drive Roundabout - Project Update Recommendation    Minute   
        • Bayshore Dr Roundabout - Extensions of Time Register [confidential]
        • Bayshore RAB Variation Register [confidential]
    • 13.22 Suffolk Beachfront Holiday Park - Re-classification Planning for Permanent Residents Recommendation    Minute   
      • Attachments
        • Project Plan - Suffolk Beachfront Holiday Park - Permanent Residents [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5554_1.PDF*$   
        • Communication Strategy - Suffolk Beachfront Holiday Park [published separately]
    • 13.23 Targa Restaurant Footpath Dining Application, 11 Marvell Street, Byron Bay Recommendation    Minute   
      • Attachments
        • Targa Deck Expansion proposal BMGG - Council Report 20 September 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5590_1.PDF*$   
    • 13.24 Spelling Error of Historical Significance "Hollingsworth" Lane should be "Hollingworth" Lane Mullumbimby Recommendation    Minute   
      • Attachments
        • Report 01/02/2018 Council Spelling correction for Dening [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5613_1.PDF*$   
        • Hollingworth Family Mullumbimby Historical Information to accompany report to Council for misspelling of Street Signs Mullumbimby [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5613_2.PDF*$   
        • Letter to Historical Societies regarding Council Res 18-034 seeking applications to change spelling errors of historical significance. [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5613_3.PDF*$   
        • Email from Brunswick Valley Historical Society - Advising of The Misspelling of Hollingworth Lane Mullumbimby Signage (CRM 3312) [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5613_4.PDF*$   
    • 13.25 Naming of 2 Unnamed Roads - Tims Lane in Broken Head and Blackwell Alley in Bangalow Recommendation    Minute   
      • Attachments
        • Letter from Adrian Zakaras (CivilTech Consulting Engineers) on behalf of T W Dorey & Sons - Naming of Unnamed Road off Midgen Flat Road as Dedicated by T W Dorey & Sons- request for DOREY Lane [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5650_1.PDF*$   
        • Tims Lane in Broken Head and Blackwell Alley in Bangalow road naming Page 3958 NSW Government Gazette No 63 of 22 June 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5650_2.PDF*$   
        • Attachment to EMail Col Draper 19 June 2015 Proposal to Name BLACKWELL ALLEY unnamed lane off Station Street Bangalow [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5650_3.PDF*$   
    • 13.26 Renaming Northern Part of Granuaille Crescent on Bangalow Cemetery side of the Pacific Highway Recommendation    Minute   
      • Attachments
        • PDF version of E2016/71862 Email from Heidi Sawyer & Paul Croxson Requesting what their address is Lot 1 Pacific Highway Bangalow NSW or DP 1_1155012 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_1.PDF*$   
        • Letter to residents re renaming of Part of Granuaille Crescent to allow for numbering of Properties without a number [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_2.PDF*$   
        • PDF Version of E2018/62430 Email from Instant Steel regarding submission for name change - Part of Granuaille Crescent Bangalow [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_3.PDF*$   
        • PDF Version of E2018_62429 _ Email from Mitch Carter regarding Submission for Name Change Part of Granuaille Crescent BANGALOW [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_4.PDF*$   
        • PDF Version of E2018_68142 Email from Nadine Hood regarding name change part of Granuaille Crescent [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_5.PDF*$   
        • Advertising 26 July 2018 Byron Shire News [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5651_6.PDF*$   
    • 13.27 Mullumbimby Rugby League Club S64 Contributions Recommendation    Minute   
      • Attachments
        • Report 24/05/2018 Council Mullumbimby Leagues Club Amenities Facility Section 64 Contribution [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5720_1.PDF*$   
        • Council Report - Waiving of s64 Charges - Mullumbimby Rugby Leagues Club [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5720_2.PDF*$   
        • Supporting Documents from Barry Stenner re Exemption Development Contribution for Mullumbimby Leagues Club received on 8 May 2018 (attachment to Council Report I2018/802) [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5720_3.PDF*$   
    • 13.28 Mullumbimby Skate Park Recommendation    Minute   
      • Attachments
        • Letter from NSW Police Crime Prevention Officer - Site Crime Risk Assessment of the Mullumbimby Skate Park and Recreation Grounds [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5731_1.PDF*$   
  • 14. Reports of Committees - Corporate and Community Services
    • 14.1 Report of the Audit, Risk and Improvement Committee Meeting held on 16 August 2018 Recommendation    Minute   
      • Attachments
        • Audit, Risk and Improvement Committee Minutes 16 August 2018 PDF [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5657_1.PDF*$   
    • 14.2 Report of the Finance Advisory Committee Meeting held on 16 August 2018 Recommendation    Minute   
      • Attachments
        • Minutes of the Finance Advisory Committee held 16 August 2018 [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5712_1.PDF*$   
  • 14. Reports of Committees - Infrastructure Services
    • 14.3 Report of the Transport and Infrastructure Advisory Committee Meeting held on 16 August 2018 Recommendation    Minute   
      • Attachments
        • Minutes 16/08/2018 Transport and Infrastructure Advisory Committee [published separately] OC_20092018_AGN_779_files/OC_20092018_AGN_779_Attachment_5698_1.PDF*$   
  • 16. Confidential Reports - General Manager
    • 16.1 Grant of lease to Preferred Tenderer for the operation and management of the Byron tennis courts Minute   
      • Attachments
        • Tender 2018-0004 Signed Evaluation Report. [confidential]
        • Tender 2018-0004 Probity Report for lease of Byron Tennis Facility 30 Aug 2018 [confidential]
  • 16. Confidential Reports - Sustainable Environment and Economy
    • 16.2 Tender 2018-0018 - Multi Use Byron Shire Rail Corridor Minute   
        • CONFIDENTIAL 24.2017.33.1 - 2018-0018 Multi Use Rail Corridor Tender Evaluation Report - Council Meeting September 2018 [confidential]
  • 16. Confidential Reports - Infrastructure Services
    • 16.3 Reuse Irrigation Minute   
        • 2018-0025 - Supply and Install In-ground Irrigation Request for Tender - Evaluation Report [confidential]