Notice of Meeting
Local Traffic Committee Meeting
A Local Traffic Committee Meeting of Byron Shire Council will be held as follows:
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Venue |
Conference Room, Station Street, Mullumbimby |
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Date |
Tuesday, 21 November 2023 |
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Time |
9.00am |
Phil Holloway
Director Infrastructure Services
I2023/1816
Distributed 14/11/23
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting
2. Declarations of Interest – Pecuniary and Non-Pecuniary
3. Adoption of Minutes from Previous Meetings
3.1 Local Traffic Committee Meeting held on 17 October 2023
5. Outstanding Issues/Resolutions
6. Regulatory Matters
6.1 Event Parking - Main Beach Car Park........................................................................ 3
6.2 Temporary Event Parking - Middleton Street Carpark, Byron Bay........................ 6
6.3 Extend Existing Two Hour Parking Restrictions - Dalley Street, Mullumbimby... 9
7. Matters for Traffic Engineering Advice
7.1 Coolamon Scenic Drive - Slow Vehicle Pull Over Area......................................... 11
7.2 Give Way Control at Clover Hill Circuit, Bangalow................................................. 16
8. Development Applications
8.1 Event - Byron Triathlon (11/05/2024) and Mothers Day Run (12/05/2024)....... 19
9. Events
9.1 Soul Street New Years Eve - 31 December 2023.................................................. 57
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 6.1
Report No. 6.1 Event Parking - Main Beach Car Park
File No: I2023/1714
Overview:
Red Frogs (RF) are a not for profit for Schoolies that run a safety response initiative that provides a medic tent and a chill out zone where the kids can reach out if needed during schoolies. They work closely with the Byron Police and Ambulance service to provide a safe space for kids to enjoy their end of year celebration.
To aid in their operations the Red Frogs have reached out to Council requesting seven car parking spaces for their volunteers to park.
Council staff will create a temporary permit that allows the volunteers to park in the designated spaces for the days of the event. Council staff are also proposing temporary signage to be installed that provides an exception for RF volunteers to park (over-stay and free) within the current pay parking area and time restricted zone.
It is recommended by staff that the permit and restrictions be activated as required for the purpose of assisting future events.
Staff propose that in addition to the event community engagement that seven days prior to the event, information signage regarding the reserved bays is placed below the existing parking (corflute) signage (no parking between the 24th November – 2nd of December 2023). Staff also propose that the existing signage is covered 24 hours before the event and that the event parking signage be installed below however, not enforced until the first day of the event.
Figure 1: locality map (RF volunteer bays)
Figure 2: Temporary restrictions for events
Dates: 24th November until 2nd December 2023
Location: Apex Park
RECOMMENDATION:
That the Local Traffic Committee support the implementation of temporary no parking restrictions (for event volunteer/operator parking) in the area referred to in this report, for the 2023 schoolies event and any future events as required.
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 6.2
Report No. 6.2 Temporary Event Parking - Middleton Street Carpark, Byron Bay
File No: I2023/1722
The purpose of this report is to gain Local Traffic Committee endorsement for the ongoing use of temporary/variable parking restrictions within the carpark at Middleton Street, Byron Bay. The temporary parking restrictions will be managed with the Shires existing permit system and will be used for event parking purposes.
An example of an instruction order to activate these proposed restrictions is shown in attachment 1.
Figure 1: Above carpark locality map
RECOMMENDATION:
That the Local Traffic Committee endorses the use of the temporary/variable parking restrictions contained within this report, for event parking use in the Middleton Street, Car Park as required.
Attachments:
1 Middleton
St_Car_Park_Temporary_Event_Restrictions_2_Novemeber_2023, E2023/114444 ,
page 8⇩ 
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 6.3
Report No. 6.3 Extend Existing Two Hour Parking Restrictions - Dalley Street, Mullumbimby
File No: I2023/1743
Council staff have received a petition to extend the existing parking restrictions on Dalley Street, Mullumbimby to encompass all the commercial properties on the eastern side of the street. Considering the surrounding land use and support from the community Council staff have no objection to this request.
The current restrictions stop at the boundary of property number 112 and 122, the proposal is to extend the two-hour parking restrictions to the boundary of property number 124 and 126 (refer to figure 1).
Figure 1: Signage Plan
RECOMMENDATION:
That the Local Traffic Committee support the extension of the current two hour parking restrictions on the eastern side of Dalley Street, Mullumbimby, south to the boundary of property numbers 124 and 126.
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 7.1
Matters for Traffic Engineering Advice
Report No. 7.1 Coolamon Scenic Drive - Slow Vehicle Pull Over Area
File No: I2023/1733
This purpose of this report is to seek advice regarding the implementation of slow vehicle pullover area on Coolamon Scenic Drive, Coorabel between Goonengerry Road and Coorabel Road following a series of requests from the public.
Coolamon Scenic Drive is a tight winding rural road (Tourist Drive), it has a posted speed limit 80km/h. Heavy vehicle are currently pulling to the side of the road (approximately 60m south of Scarabellottis Lookout) onto sections of the shoulder to allow platooned vehicles to pass. Council staff have received a request to formalise this situation by setting back signage and widening the shoulder.
Figure 1: Current un-formalised slow vehicle pullover
Figure 2: Current un-formalised slow vehicle pullover (street view)
Council staff are reluctant to formalise this form of passing arrangement due to the presence of roadside hazards within the nominal clear zone (large trees, steep batters etc), sight distance constraints and lack of acceleration for heavy vehicles re-entering traffic. Consequently, Council staff would only consider this type of arrangement should a design meet similar requirements to the passing room required for Rural Basic Right-turn Treatment (BAR) treatment, or preferably road widening allowing the additional of a compliant short overtaking lane.
RECOMMENDATION:
That the Local Traffic Committee support Councils decision to not support requests to formalise a narrow pullover area for heavy vehicles unless a dedicated compliant overtaking arrangement can be achieved.
Attachments:
1 Traffic
Survey Data_Coolamon Scenic Drive (outside #856) COORABELL_2023-03-10 Report, E2023/42104 , page 14⇩ 
2 Traffic
Survey Data_Coolamon Scenic Drive (outside #910) COORABELL_2023-03-10 Report, E2023/42105 ,
page 15⇩
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 7.2
Report No. 7.2 Give Way Control at Clover Hill Circuit, Bangalow
File No: I2023/1748
We have received community complaints relating to drivers not pausing to give way when turning from Clover Hill Circuit onto Ballina Road. While this is not a dense residential area and there are currently no recorded crashes here, there are a number of businesses in the area that add to the traffic volume and safety risk. These include a child care centre, retirement village staff car park, medical services, vet clinic and Sikh temple.
Figure 1: Location map
Figure 2: Google streetview (July 2023) looking south on
Ballina Road towards Clover Hill Circuit showing child care centre
Figure 3: Sketch of proposed Give Way line marking and signage
RECOMMENDATION:
That the Local Traffic Committee support installation of give way signage and line marking at the intersection of Clover Hill Circuit and Ballina Road, Bangalow.
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 8.1
Report No. 8.1 Event - Byron Triathlon (11/05/2024) and Mothers Day Run (12/05/2024)
File No: I2023/1663
Council has received an application for the Byron Bay Triathlon to be held on Saturday 11 May 2024 and the Mothers Day Run to be held on Sunday 12 May 2024.
The Byron Bay Triathlon was previously approved by the Local Traffic Committee (LTC) and by Council resolution 23-030. There are no new changes to the route or times of operation for the closures.
The Mothers Day Run was previously approved at the Local Traffic Committee under the same conditions (route and road closures) as the Byron Lighthouse Run, held the day after the Byron Triathlon.
RECOMMENDATION:
1. That the Local Traffic Committee support the Byron Bay Triathlon to be held on Saturday 11 May 2024 and the Mothers Day Run to be held on Sunday 12 May 2024.
2. That Council support in Part 1 is subject to:
a) separate approvals by NSW Police and TfNSW being obtained;
b) the event organiser provide council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the 2023 event;
c) development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover;
d) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;
e) the event be notified on Council’s web page with the event organiser supplying Council with the relevant information;
f) Access from main beach car park to Fletcher St is to be unrestricted at all times.
g) Access to Lawson St between Fletcher St and Middleton St to be permitted at all times.
3. The event organiser to:
a) inform the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;
b) arranging for private property access and egress affected by the event;
c) liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;
d) consulting with emergency services and any identified issues be addressed;
e) holding $20m public liability insurance cover which is valid for the event;
f) paying Council’s Road Event Application Fee prior to the event.
Attachments:
1 Byron
Triathlon 2024 Traffic Management Plan and Traffic Guidance Schemes, E2023/113327 , page 21⇩
BYRON SHIRE COUNCIL
Local Traffic Committee Meeting 9.1
Report No. 9.1 Soul Street New Years Eve - 31 December 2023
File No: I2023/1269
Council has received an application for the 2023 Soul Street New Year’s Eve event to be held on 31 December 2023.
This report is to keep members of the LTC informed of road closures and traffic measures to be put in place at the upcoming event.
RECOMMENDATION:
1. That the Local Traffic Committee support the New Year’s Eve Soul Street event to be held on 31 December 2023.
2. That Council support in Part 1 is subject to:
a) separate approvals by NSW Police and TfNSW being obtained;
b) the event organiser providing council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the event;
c) development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover;
d) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;
e) the event be notified on Council’s web page and social media with the event organiser supplying Council with the relevant information;
f) access to Lawson Street is to be unrestricted at all times.
3. The event organiser to:
a) inform the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;
b) arranging for private property access and egress affected by the event;
c) liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;
d) consulting with emergency services and any identified issues be addressed;
e) holding $20m public liability insurance cover which is valid for the event;
f) not place any signage on the road related area of the Pacific Highway.
Attachments:
1 NYE
2023 - TCP 4 - Jonson St & Bay St, E2023/114672
, page 61⇩ 
2 NYE
2023 - TCP 2 - Jonson St & Lawson St, E2023/114670
, page 62⇩ 
3 NYE
2023 - TCP 1 - Overview, E2023/114669
, page 63⇩ 
4 NYE
2023 - Lawson St Pedestrian Control, E2023/114668
, page 64⇩
5 NYE
2023 - TCP 3 - Jonson St & Byron St, E2023/114671
, page 65⇩
Background
Soul Street NYE is an Event that has been held annually on New Year’s Eve in Byron Bay since 2014. The aim of the Event is to deliver family-friendly activities in safe public spaces where community members can welcome in the new year.
Event Overview
The Event involves a series of place activations in popular locations across the Byron Bay CBD footprint. The Event locations include roads and carparks in central Byron Bay, focused on Jonson Street and Dening Park. The use of these locations for this purpose has been endorsed by the Police Local Area Command (LAC).
An overview of the general site is included in the Traffic Control Plans attached (TCP1).
Key Issues
New Year’s Eve Soul Street event aims to:
• deliver family-friendly place activation strategies through performance and participation
• deliver a safe, accessible, and inclusive NYE event
• minimize its impact on the local environment and community
• demonstrate sustainability practices
The event in 2022 was considered to be highly successful. Attendance across the two venues for the entire event was approximately 8,500 people, with only 2 arrests (Assault Police & Resist Arrest) and 5 infringement notices (Possess Prohibited Drug, Offensive Language and Offensive Behaviour) reported by NSW Police (source NSW Police Report).
Council Implications
Financial Considerations
Soul Street NYE is a recurring annual budget item within the Corporate and Cultural Services Division, with Traffic Management and Coordination costs incorporated across operational budgets.
Asset Management
None.
Policy or Regulation
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Consultation
Impacted businesses and residents are informed of road closures and changes to traffic conditions ahead of the Event. Public notices are published in the local press and announced on Council’s website.
Legal and Risk Management
A risk assessment process is applied to the Event as part of the Event Approvals process.
