Notice of Meeting
Local Traffic Committee Meeting
A Local Traffic Committee Meeting of Byron Shire Council will be held as follows:
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Venue |
Conference Room, Station Street, Mullumbimby |
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Date |
Tuesday, 6 May 2025 |
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Time |
9.00 AM |
Phil Holloway
Director of Insfrastructre Services
I2025/615
Distributed 29/04/25
Local Traffic Committee Meeting
BUSINESS OF MEETING
2. Declarations of Interest – Pecuniary and Non-Pecuniary
3. Adoption of Minutes from Previous Meetings
3.1 Local Traffic Committee Meeting held on 1 April 2025
5. Outstanding Issues/Resolutions
6. Events
6.1 Byron Writers Festival 2025......................................................................................... 3
Local Traffic Committee Meeting 6.1
Events
Report No. 6.1 Byron Writers Festival 2025
File No: I2025/366
The purpose of this report is to seek Local Traffic Committee support for the regulation of traffic for the Byron Writers Festival 2025
Byron Writers Festival is proposed to be held in Bangalow Showgrounds from 8am to 5.30pm on the 8th to10th of August 2025. Last years event was held at this location without any incidents or negative feedback from the community. On the basis that the TMP does not change, this report is seeking a 2 year approval.
Figure 1 – Locality
Local Traffic Committee advice is required to satisfy TfNSW’s document “Delegation to Council – Regulation of Traffic” because the regulation of traffic is for a purpose other than those specified in Section 115 of the Roads Act 1993.
Council has received a Traffic Management Plan for traffic control to be implemented at Byron Street, Market Street, Deacon Street and Stations Street in Bangalow in accordance with the Traffic Guidance Scheme contained within the Traffic Management Plan - refer Attachment 1 (E2025/28871)
It should be noted that the event is not subject to any development assessment process.
On-site parking this year will be charged $10 pre-paid with tickets.
The event organiser has confirmed that the parking area has capacity to accommodate the 900+ car spaces identified in the plans submitted with the traffic management plan.
RECOMMENDATION:
1. That the Local Traffic Committee supports the traffic management associated with the Writers Festival in Bangalow from the 8 August 2025 to 10 August 2025.
2. That the Local Traffic Committee support is subject to:
a) separate approvals by NSW Police and TfNSW being obtained;
b) implementation of the Traffic Management Plan and Traffic Guidance Scheme/s, by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover;
c) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;
d) the event be notified on Council’s web page and social media with the event organiser supplying Council with the relevant information;
3. The event organiser to:
a) inform the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;
b) arranging for private property access and egress affected by the event;
c) liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;
d) consulting with emergency services and any identified issues be addressed;
e) holding $20m public liability insurance cover which is valid for the event;
f) not place any signage on the road related area of the Pacific Highway.
Attachments:
1 Byron
Writers Festival 2025 - TMP, E2025/28871
, page 6⇩ 
